This brings up one of the fundamental questions we'll all need to think through regarding the evolution of the event. I believe the intention has been to keep the event inclusive, flexible, welcoming, etc. such that someone could easily join up until just shortly before the event starts. One challenge there is that it makes it tough to plan because the numbers are always changing (and growing, which is definitely cool).
With a growing event you eventually end up with some interesting liability questions. They do the rig inspection at Cruise Moab because it's mandated by TLCA-sanctioned events because the TLCA provides liability insurance for the event via the clubs who sponsor and the individuals who attend the event (who also have to be part of TLCA). No one wants to be running trails thinking about the liability ramifications of some unforeseen event, so planning for such things to give folks -- especially trail leaders -- peace of mind on the trail is important. Once an event is formalized and gets large enough the liability question definitely must be addressed and it's something we're looking at. There are a few ways to approach it 1.) do nothing and cross your fingers, 2.) keep the event exclusive, small, and informal, 3.) charge participants a fee to cover liability insurance, 4.) grow the event to enough people that vendors/sponsors/etc. can chip in or cover the event with their own policy, or 5.) formalize this group as a TLCA-sponsored club and use their coverage for the event. It's worth noting that asking folks to sign waiver / release of liability isn't really enough protection.
Enough fine print... on another topic I like how the locations have been true "destinations" in the sense that there's enough to do in the surrounding area for families and non-trail activities. Most places that have been seriously considered have a compelling home base.
The roaming trips are definitely attractive for a subset of us (myself included) but they wouldn't work for everyone. It'd be cool to have some unofficial LCDC-Nomad trips (Baja anyone?) throughout other parts of the year.