TLCA Voting Quorum Question (1 Viewer)

[D'Animal]

It appears that many clubs no longer require members to be a Member of the TLCA. I assume they do the CGS form for minimum of 5 or 6 members to maintain their TLCA Chapter Status even though they may have 50 members in the club.

Should a Club be able to vote on TLCA Topics if:

1. They no longer require a TLCA membership to become part of the TLCA Chapter Club even if the person qualifies?

2. If the current year CGS form is not submitted?

3. The Delegate or Alternate Delegate or Club representative has not been on 50% of the monthly phone in meetings?

 

[tornadoalleycruiser]

from my recollection of when I was secretary.. #1. your delegate is a TLCA member and they meet the min requirements to be tlca chapter which i think is 4 or 5 members.
#2 NEeds to be submitted.. I used to ask yearly.
#3? They can possibly be dropped from the quorum requirements I think?
Not even sure our club has been there 50% thus why I jumped in.
Ross will be able to answer these perfectly tho.
I used to track attendance of chapters at meetings.. I think for this very reason.

 

[woooody]

Dan

Quick answer -- there are many clubs that do not require all club members to be TLCA members. An example would be a Club that is not Toyota specific. There is no reason for a Jeep owner to be required to join TLCA.

It takes 6 TLCA members to start a club. the Yearly CGS form requires 4 members to be listed:

President, TLCA delegate, Alternate delegate and a Club Contact for Toyota Trails. Each of those listed must be TLCA members in good standing.

Per the bylaws, having a filed CGS form "entitles" the club to one voting delegate. I have a complete list of all clubs with a CGS form filed. We modified the bylaws to allow the renewal to happen yearly, but not necessarily every January. That was for Clubs that had January or February elections. Basically, if you file one in March, you are good for 13 months. The rules state "by May 31 each year, and good for 13 months.

E. Privileges of Chapters in Good Standing:

1. Entitled to advertising privileges and discounts in the Toyota Trails.
2. Invited to all BOD meetings.
3. Invited to participate in all TLCA hosted and sanctioned events (participant and vehicle restrictions may be set by the event hosts).
4. Entitled to one voting Delegate at all TLCA BOD meetings.
5. Entitled to access and coverage by TLCA insurance.
6. Access to the sanctioning of events by TLCA.

F. Responsibilities of Chapters in good standing:

1. Each Chapter is responsible for registering their Delegate or Alternate Delegate including any changes, with the TLCA Secretary, using the Chapter in Good Standing Form.
2. Each Delegate or Alternate Delegate shall be a member of the Chapter they are representing.
3. A Delegate or Alternate Delegate shall only represent one Chapter.
4. Each Chapter shall submit a Chapter in Good Standing Form, the frequency and deadlines for which will be defined in the SOPs. This Chapter in Good Standing Form shall be submitted to both the TLCA Secretary and Membership Services.

And from the SOPs

CHAPTERS

1. Chapter in Good Standing (CGS) Forms must be received by TLCA on or before May 31 in each calendar year
2. The Chapter in Good Standing (CGS) Form is valid for a period not to exceed 13 months from the date of receipt by TLCA

 

[Trollhole]

One thing TLCA ought to think about doing since a Quorum has been a difficult thing to attain during some meeting is to publish a report card somewhere on it's website of who actually made the call in meetings. Would probably help members to see if they are getting represented or not.

Just a thought.

 

[Rzeppa]

One thing TLCA ought to think about doing since a Quorum has been a difficult thing to attain during some meeting is to publish a report card somewhere on it's website of who actually made the call in meetings. Would probably help members to see if they are getting represented or not.

Just a thought.

That is an excellent suggestion. During Cruise Moab, our esteemed Secretary Ross Woody was en-route and since we knew in advance that he might not make roll call, had provided me with his spreadsheet of attendance for me to perform roll call if-needed.

It turned out that Ross made an awesome effort and was able to perform roll-call, but I was dismayed a bit at seeing the attendance results from previous months. Ross does an awesome job and we really appreciate his hard work! He has to "attend" meetings twice each month - once during the actual meeting, and again when he listens to the recording to write up our minutes.

The fact is, that very April meeting, from which I called in from a hillside at Area BFE at Cruise Moab, was the only one all year at which we failed to achieve a quorum!

But no doubt, there are a couple of your board members who do not have very good attendance, and your idea to publish attendance is an excellent one.

I have missed one meeting since I joined the board in 2002. I was recovering from surgery in November 2005.

 

[Bossman]

Yes, let's concentrate our efforts to fix something that is not currently broken! There was a serious problem in the past but the clubs have responded and the required attendance has largely been met. My guess is that this will provide yet another blow to the wedge being driven between the Org. And the chapters. Just my 1/50th of a buck.

 

[Trollhole]

Yes, let's concentrate our efforts to fix something that is not currently broken! There was a serious problem in the past but the clubs have responded and the required attendance has largely been met. My guess is that this will provide yet another blow to the wedge being driven between the Org. And the chapters. Just my 1/50th of a buck.

I only suggested it because some members probably don't have any idea if they are being represented. It might help. It doesn't have to be a report card just about attendence. Maybe it's just noted in the meeting notes which could be on the TLCA website for members.

Plus it's an incentive that if your on the board that if you cannot make it you will find someone who can. There have been many instances where I didn't do just that when I was a BOD member.

 

[Bossman]

I only suggested it becuse some members probably don't have any idea if they are being represented. It might help. It doesn't have to be a report card just about attendence. Maybe it's just noted in the meeting notes which could be on the TLCA website for members.

Plus it's an incentive that if your on the board that if you cannot make it you will find someone who can. There have been many instances where I didn't do just that when I was a BOD member.

You know, in review, my response was a little over the top. It's not a bad idea ...it's just that we have some serious issues to address and attendance on the calls has not been much of an issue lately. I will agree, though, that some chapters miss more calls than others. I have missed a couple myself this year and wish I had done a better job.

IMHO we need to get this election behind us and hit some of these hard topics ... hard. Lack of support for events, selective representation at events, rule changes need to be addressed, evaluating what kind of club we really want to be, how we want to be seen by our vendors, etc. Don't get me wrong. There are some very hard working folks in the Org. We just need to make some decisions and move forward.

Sorry for the overreaction.

 

[TRT2]

to chime in on the original topic. A TLCA Chapter club must require all Toyota owning members to join TLCA. Ideally, it is part of their membership requirements.

Here is where it gets confusing, and folks twist this to match their needs. A percentage of club members can be Non Toyota owning members. (I forget that % right off the top of my head.)

So if you have 30 toyota owing, TLCA members in your club, 3 could be other makes such as J**ps, chevies, cornbinders, etc and not required to join TLCA.

This rule was never put in place to say 'a % of members can be non TLCA members'.

However, TLCA has taken the approach of We trust you and will not bird dawg this requirement.
As noted, the success of the local club is more important than bird dawging a group of membership.


Part of a club desiring Chapter in Good Standing is to meet this requirement. Thus TLCA likes to see the By Laws to ensure TLCA membership is required, and the sweet works To support TLCA.

1) No
2) No
3) don't recall anything specific about attendance... but check their TLCA status... it really sucks when the delegate or alternate are not even TLCA members... I mean come awn!

It appears that many clubs no longer require members to be a Member of the TLCA. I assume they do the CGS form for minimum of 5 or 6 members to maintain their TLCA Chapter Status even though they may have 50 members in the club.

Should a Club be able to vote on TLCA Topics if:

1. They no longer require a TLCA membership to become part of the TLCA Chapter Club even if the person qualifies?

2. If the current year CGS form is not submitted?

3. The Delegate or Alternate Delegate or Club representative has not been on 50% of the monthly phone in meetings?