My WT Brethren-I need your help!

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65swb45

Elder Statesman
Supporting Vendor
Joined
Apr 14, 2004
Threads
1,513
Messages
38,013
Location
818-953-9230
Website
marksoffroad.net
Right now, I am as close to a nervous breakdown as I have ever been in my life. Almost all of my stress is work-related, which is ironic, considering that my shop has been my passion for so long.

Fortunately, I am not in financial straits, nor have I missed any deadlines with customer’s projects, or taken any money for services not rendered. But I am barely keeping up with my workload, and having to tell very nice and very patient people that I cannot take on any more work. I have never had to do that to so many people before, and I sure hate disappointing people. I have to wonder if this is the dual-edged sword of success?

As you all have probably witnessed over the last few years, I spend a considerable amount of time trying to help people diagnose problems with their vehicles, and teach them a little about how to diagnose things themselves. This requires a good amount of patience. Unfortunately, because I am under a lot of stress, my patience is worn thin right now. In fact, it has come to the point where I am beginning to wonder if it will ever return. This is sad.

To make matters worse, right now there seem to be a couple of people bent on testing the limits of my patience. Though I do not have formal training, I think I am a decent mechanic, and have a decent understanding about how Landcruisers work. Nonetheless, right now I have a couple of customers who insist on starting off their conversations with me by accusing me of not having repaired something properly because their truck is not running well. While you all know that ‘A’ does not necessarily equal ‘B’, sometimes it takes a lot of explaining to make a customer realize they have overlooked other explanations. And when they start off their conversations with accusations, it makes it even harder to pull together the patience to walk them thru this. I am human, and subject to being tired and fed up.

For better or worse, I made the decision to take the phone off the hook and concentrate on the projects that are currently in the shop. It is productive, and productivity helps me keep my sanity. I am sad that I am losing out on the opportunity to talk with a lot of new and fun cruiser people, which is one of the highlights of my days at the shop. But I figure it’s worth it right now to avoid the possibility of ‘losing it’ with a shortsighted, short-tempered customer on the phone. I only ever want to put my best foot forward.

Any responses with more thought than ‘do whatcha got to’ are greatly appreciated. And if you’d like to leave a supportive message on my answering machine, that would be nice too.

Thank you one and all for just being you.:)

Mark A.
 
I know exactly how you feel. There is no good solution to it outside of what you are doing. I have had to stop answering the phone 100%. I dont have the time, and it sounds like you dont either, to walk folks thought stuff.

On thing we have done here is to set a standard that I will only fix said problem if you agree to allow me to fix all of the problem that I see fit to fix. No more the days of,"Well I think I will hold off on that radiator for a while..." while we are replacing a waterpump. This jsut gets me in trouble. We also try to use only OEM parts to reduce returns on work already done. Very little of our work is repair work and the bit that is a gant PITA! The nature of our relationship with the customer has changed from one where they tell us what they want fixed to one where we work with them to fix what needs to be fixed as we want to fix it. This runs off a bunch of them.

I have a hard time chargin for the work we do; all of that time spent talking, calling, e mailing, hand holding etc... It gets old. We try to weed out the PITA folks and have fired a few customers.

I went though a similiar bad time this time last year. The only way I got through it was to keep a very low profile and plug away every day; my attitude did get better but it took a while.

The most difficult part of any business is managing the expectations that customers have. Once you get that figured out you can go on the talk show circuit!

One thing that works well for us is to require deposits to get in line with a vauge idea of when your turn in line will come. That way they get their truck worked on and you can maintain some sort of sanity.

Give me a call if you want a sounding board; you did it for me.

Now go sing kum-by-yah then tighten up those sandals and get back in the shop.
 
I can not relate to running a business, but I have done my share of working with the public, and it's a test on it's best days. You have done more than your share for the Cruiser community, and you should not feel guilty for not wanting to spend your own time teaching others. Remember, they are paying you to fix their Toy, not teach them so they can fix it next time. That's what Mud is for! :cheers:
 
What dd113 said x2.

FWIW, I really appreciate mechanics like you and David and Butch. I'm a banana peel mechanic, I usually know something's wrong but don't know how bad or how soon.
I don't need my mechanic to teach me all they know. I just need a diagnosis and a ballpark figure on the cost. I know it's a 25 year old truck and I realize you only fix what you say you fixed. So, if something else breaks, it's up to me to treat it as a new problem.

I'm a reasonable customer. Anyone who tries to intimidate you is not worth your time or sanity.

Happy Trails! N
 
Hang in there Mark... You got our #s also if you need an ear to bend...

See you at Johnson Valley??? We will be heading out either late Wed afternoon or at the butt-crack of dawn Thurs... Campin' in the same spot as last year...

Susan
 
I can't resist ...

"Do whatcha got to sir" :flipoff2: :flipoff2:

Seriously though ... I ain't real good at dealin' with Folks ... they gener'lly just piss me off. Fortunat'ly I ain't gotta deal with Joe Public much ... and I sure as hell ain't no mechanic. But yet I ain't never shy of an opinion ... so I'm fixin' to share one with ya. :rolleyes:

Maybe even more than most, my life's certainly been filled with its share of ups and downs. Through it all, I done realized that the only thangs nobody can ever take away from ya are your name and your word. That's what it all boils down to. But them two thangs have always gotten me thru. So just kick back for a lil' while and cypher it out ... think on it real hard and figure out what it's gonna take to maintain your name and your word. No matter how bad it gets ... or how bleak it looks ... always ... and I mean ALWAYS ... be true to yourself.

Good luck my friend ... The White Trash are standin' behind ya.

:flamingo:
 
^^^Profound words up above here ^^^

For what it's worth, the coonasses really appreciate the help that you've given us in the past. I know that Landry has called you a few times and each and every time said what an awesome person you are and how much help you were.

I don't know... I think for the joy of helping some good natured folks who love to learn and you can say that you taught them something... you have to deal w/ a few tards. I honestly think you just have to say fawk em.

Take some time off of the phone and get back to doing what you love to do...whatever that may be.

Good luck to you and hope not to have to bend your ear one day ...but hope you're around.

Sincerely,

The coonasses

:beer:
 
Leave a polite message on the phone, crank up the high-fi and get some work done. If Joe "your-not-a-good-mechanic-because-you-cant-show-me-a-piece-of-paper" drops by and starts in then ask them to kindly find a mechanic they can trust somewhere else. If you have too much work to do with people that DO trust you I can assure you that you dont need the PITA customers or their friends. Cut em loose and dont look back.

We need to wheel more....


Chris:cool:
 
You have my cell phone......we are of like mindsets in many ways.....call me, anytime.
Want some more good music to listen to?
Butch
 
Want some more good music to listen to?
Butch

HEY! Now there's an idea! I still haven't gotten half way thru the last box you sent! I'll go dig that out. That's some good stuff.;)

Thanks all for your thoughtful replies. I followed up on a GREAT suggestion from a few of my friends and updated the homepage on my website to reflect my new reality. Every job is taking longer than I planned on, but I haven't had to lower my standards of what I want to see in the finished product.

For example, I just finished this kick-ass carb for a guy in WA. I asked him for extra $$ just to detail it, because it had showroom quality plating buried under a layer of oxidation that nothing but hand cleaning would reveal. Put six extra hours in on a job I charged for two, but it made me so gosh darn happy to just do it RIGHT! Now I just wish my camera would have done it justice.:frown:
fetish6.webp
 
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Mark don't compromise!

Stick to your guns.:flipoff2:

Good luck & see you on the trail.:cheers:
 
I'll start off telling you about a couple people I know that deal with this sort of thing, then explain how I think it relates to your situation.

My fiance's parents run a graphic design business in Dallas - they do signage contracts for all sorts of stuff (office buildings, convention centers, etc.). It's just the two of them and a recent hired installer. They've only been in business for themselves for a few years - maybe 8 or so. Thing is, there's a huge demand for the service they provide, so things have really taken off. This leads to them working 80+ hours/week. They have trouble saying NO to a project, because they don't want to irritate past and future clients, which can really hurt in that business.

Lately, they've been putting in even more time at the ranch her Dad inherited up in Oklahoma, to the point they've hired on a guy full time there and are ramping up beef production rapidly. This takes up even more time, but they see it as an essential investment in the future, ending with retirement to the ranch. The fact that each of their mothers is in the hospital just sucks more time out of the day for them.


Here's how I see all of this:
1) You've gotta be careful about pissin' people off, because you depend on a steady customer base for a living. This probably isn't as big a deal in your business compared to theirs, since losing one a****** customer won't kill many thousands of dollars of future earnings, but it's still a consideration.

2) I think you have to know when to say NO to a project. As you said, that's the double-edged sword of success. The trouble comes with figurin' out which people to say NO to, but it sounds like you're on the right track. You probably have a pretty good feel for which people will be likely to return in the future with more work, and which ones are just going to chase the cheapest estimate.

3) Don't friggin' diversify too much. I'm a business major in school, and we talk about this kinda crap. It don't make no sense for a small business to try and do all sorts of different things well. Amanda's parents are killin' themselves right now runnin' two businesses - there's a valid reason for it, given the eventual move out of the city and to the ranch, but it's hurtin' 'em right now. Pick a few things you enjoy doing and that you do very well, and let people know that you're the by gawd best at it. For example, from what I know (which is limited) you do a damn fine job on a carburetor, and it seems like you enjoy the hell out of it. So, make sure everyone and their mother in the TLCA knows they shouldn't even consider sending one off somewhere else.

4) Lastly, don't be afraid to re-evaluation your pricing. Another thing her parents have trouble doing is charging a premium for their services. You can figure out what the market will bear, and set the bar at that spot. Sure, you'll lose some customers, but your profit margin goes up, AND it will help eliminate the stress of telling people no, since they won't be asking in the first place.


And remember, this is all comin' from a damn college kid lacking life experience, so I may just be full of s***. I don't think I am, though. ;)

Oh, I'm also of the belief that what Kowboy said trumps everything I just wrote. Just wanted to add a little somethin' extra :D.
 
it's really WEIRD!

I had the phone off the hook most of Thursday and Friday [except for buggin dhondagod about another farfetched adventure!] I felt guilty about leaving the phone off the hook like that, but I got a LOT of stuff done.

Then my wife kidnapped me for a weekend up the coast. Two days of enjoying the great outdoors, and time to think about things, that helped some too. I decided to take a chance and try a new direction.

Came home, updated the website and wrote a new message for the answering machine. Have not answered the phone ONCE for the last 3 days. Feeling a little less guilty each day and getting a little more done each day. Getting 30-40 messages a day, no repeats.

I call maybe 6-8 people back at some point in the day when I'm on a break in the office and can playback the machine. Every one has been appreciative that I took the time to call, and almost everyone has resulted in a GOOD sale! I don't think I could ask for a better resolution to this predicament!

The biggest irony here is that I was giving Simon this advise two years ago [get off the phone, get stuff DONE] and now I'm the one doing it. And proving it can work.

Thanks all. Keep me in your thoughts.:)
 
I've made a couple more realizations at this point, one cool, one not so.

First, as a result of not answering the phone, I no longer have to take any cold calls from telemarketers or listen to prerecorded messages. WOW!

Second, I'm feeling like I wasted 16 years building a parts business that has a huge catalog, a website to support it, a quarter million dollar inventory, and no one with the time to take an order, because I'm spending ALL my time wrenching, and no one seems to be willing to place an order without me taking time on tech with them first.:frown:

I do appreciate the referrals you've been sending my way guys! Could you just tell them not to end the call with "I'll think about it."

Cheers.
 
I had the phone off the hook most of Thursday and Friday....

Good thing I live 3 miles from your shop. The no phone thing won't work :grinpimp:

For those of you that don't know, his shop and my de-luxe accomodations are 30 miles away from a number of well-known cruiser-only places. But, IMO, you are the only game in town...by a long shot. Hang in there. I'll be more than happy to wait.....
:D :beer:
 
Could you just tell them not to end the call with "I'll think about it."
I feel your pain. I've spent a good portion of my life in sales, including direct sales, tangible & intangible product sales, sales training and sales management... not bragging, just a fact.

You can diffuse many of those lame objections by unearthing them early: better qualifying at the beginning (and during) the process. Not overbearing mind you, just some simple statements that set the expectations... " I understand your problem, I think I can outline several solutions that will help you- did you want me to help you take care of this today?" There's your chance to figure out if he's a waffler- and gives you the option of bowing out and emailing since it (by his own admission) isn't urgent.

Just one example of you setting the tone for the desired results. With practice, your calls should all result in sales by use of gentle qualifying. Those that do not result in sales are by YOUR choice, not theirs. This will also help you in your quest for better time management/productivity.

Also controls brain damage... :D

Best to you...
 
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