Future YT Leadership meeting

[rain76king]

There will be a meeting (time and location TBA) on 2/9/14 in the Worcester area in regards to the Club's future leadership.

As many of you know I will be stepping out of my role as president no later than this Year's spring meeting.
I have truly enjoyed my time getting to know the core membership of this club and their families and friends.
I feel as though I'm leaving my current position in good standing and will continue to be a part of this club for years to come.

The meeting in Worcester is Mandatory for current BOD members and is open to anyone interested in any of the positions available within the club.

There are a great many of positions within the club that will need to be filled in order for the club to continue to operate.
Ultimately you the membership will decide in the upcoming months if the club is to succeed or fail.

I have covered many of the vacant positions for many years myself and am no longer able to put forth the time and effort needed to keep the club afloat.

I hope that there are a few individuals that may either have at one time or another been part of the BOD and have taken a break from club duties for a time and are interested in coming back. Or that there are a few individuals that care about the future of this club and are interested in filling a leadership position.

Anyone interested in attending the meeting or has questions about any of the club's positions should email me Rain76King@Hotmail.com or PM me here on Mud.

We have a good thing here with great people.
Lets continue it on.

Thanks,
Bob

 

[REDrum]

Sounds good, I'm in!

 

[Krazyfj]

Hey Bob,

Do you have a list of positions and their obligations?

 

[rain76king]

Working on it.
PC is down at the moment and I'm doing everything on the little screen of the iPhone.. Eek

 

[Leaping Deer]

Since its close can to my house can I come drink beer and heckle?

 

[rain76king]

Not unless your interested in a position.
Trying to make it productive.

We could have an early meeting and make the later part of the day a pub evening.

 

[grayfj40]

I'll be there.

 

[yodafrick]

I'm in.

 

[remy1974]

I will be there

 

[rain76king]

Positions open or up for reelection-
President:
Monitor the MUD forum and try to answer any pertinent questions about the club and club activities. Work together with the rest of the BOD to plan events and trail runs. Sets and runs meetings. Major expenditures and any discipline issues are decided on by a vote with the entire board. Whenever necessary major decisions are put to BOD vote.

Vice President:
2nd to the President, assists in all the same executive duties

Treasurer/membership director
Manages the club funds, maintains the checking account, pays out to the NEA yearly, collects dues and event fees. Works with prospective members in answering questions and helps with the enrollment process

Assistant treasurer:
helps to oversee the finances and acts as the treasurer at club events where the treasurer is not available. Is a signer on the account if the treasurer kicks the bucket.

Secretary:
Helps manage the MUD forum, keeps notes from meetings and assists the BOD in executing votes and other BOD business

Event Coordinator:
Spearheads event planning helps with Fall Gathering and works hand in hand with…

Trails Director:
Works with Event Coordinator and BOD to receiver NEA trials and set Trail Run schedule.

Fall gathering chair-
Works on the fall gathering year round and heads up a committee of volunteers that help plan and execute the clubs marquee event. Works with all BOD members for the event.

NEA4WD Delegate: (need 2)
Attends NEA meetings (4 per year) and votes on YT's behalf If you want an official bylaws explanation on only the major positions that can be found here - http://yankeetoys.wordpress.com/bylaws/

 

[Leaping Deer]

Did the NEA change. I thought it was only 4 a year? No?

 

[yodafrick]

I am certainly willing and looking forward to continue in the treasurer/membership director position. Personally, I feel that these positions should be two year terms as it takes a full cycle of the years events to learn the position.

 

[landtank]

if people want to run for a position for a second year that's OK, but making these positions a mandatory 2 year commitment might persuade people from not jumping in.

IMO the treasurer position could use some help along the lines of electronic book keeping. Between tracking all the activity and having to prepare the taxes it has to be a rather large burden and time drain if it's all on paper.

Not filing yearly taxes opens the club up to possible fines.

 

[rain76king]

Since I have been on the BOD the NEA delegate has been a one year position.

 

[Leaping Deer]

Thats not what I'm talking about. I thought it was 4 meetings a year not 6? So it would be less of a burden to the delegates is what I am saying. Although its really important because we can only miss one a year. Correct?

 

[rain76king]

Yep, nice catch. I just brainlessly cut and pasted.
Thanks!
Will edit now.

 

[REDrum]

FWIW....
While I understand the rational behind combining Treasurer and Membership positions, I think the roles require are very different skills. By splining the role, it would spread the work load, across two or more members, and refine the responsibility set. While i don't want to turn this thread into a redefine all the BOD roles flame-fest, in my experience with clubs, the membership role/committee is a major element of success (on par with a sales department) and often under resourced. And most clubs today are suffering more attrition than growth. Thus, while not on the BOD now, I would support splitting the roles for 2014.

 

[yodafrick]

if people want to run for a position for a second year that's OK, but making these positions a mandatory 2 year commitment might persuade people from not jumping in.

IMO the treasurer position could use some help along the lines of electronic book keeping. Between tracking all the activity and having to prepare the taxes it has to be a rather large burden and time drain if it's all on paper.

Not filing yearly taxes opens the club up to possible fines.

Having done it both ways, I agree that electronic book keeping saves time once it is set up. The largest time saver we as a club could benefit from is having a yearly outline of BOD position responsibilities, which I have been working on for the treasurer and membership directors positions. This helps new volunteers understand the position and helps with a smoother officer transition.

As far as taxes, this proves my point. This is the first I as the club treasurer have heard of our potential responsibilities. Seeing as though we are an incorporation I believe we would be fiscally responsible. Having bank records only from mid 2012 available I can say that there is no record of any taxes paid last year. If Ernie, Jason or Jim are aware of taxes paid and could chime in that would be great.

My uncle is a retired accountant of 35 years, I will check with him this weekend as of our responsibilities.

 

[82cruiser]

Voting and BOD positions

Bob and the BOD,

Would someone mind posting up what the bylaw voting requirements are for candidates running for office?

I recall this being discussed/debated in years past and have a vague recollection of votes being required when there are two or more people running for the same position, but no votes being required if someone runs unopposed.

Thanks

 

[REDrum]

Having bank records only from mid 2012 available I can say that there is no record of any taxes paid last year. If Ernie, Jason or Jim are aware of taxes paid and could chime in that would be great.

While very important, this is not the time or venue to discuss. Can you please take offline with Bob.