Monthly Club Meeting Is Wednesday (7/2) at Kilroy's

[kevin in okinawa]

Full minutes (including financials) from the May 7 meeting are posted in the private section. Here is the rest of what was discussed:

----------
Capital Land Cruiser Club Meeting Minutes from May 7, 2025



Introduction of New Members and Guests.

Secretary’s Report: April meeting minutes were submitted for approval.

TLCA BOD Report (APRIL 22): Clubs should apply for TLCA grant money for trail cleanup, etc.

CLCC Treasurer’s Report: April 2025

Old Business

• Jake’s neighbor has a metal working setup and plasma cutting table (and a seriously strong metal brake) that is looking for projects. Talk to Jake about contact info.
• Fall Crawl event/t-shirt design: anyone can submit a design, get it ready for the July meeting. We will find out from ReefMonkey what format he needs.
• Carolina Relic Run: how did it go?
• 2025 Swap Meet: approximately 20 trucks showed up, generally considered by attendees a successful event.
• John Vee’s new nickname is “Meat Snacks.”

Upcoming Events and Activities:

• Wheeling at The Cove: Big Dogs event “Spring Fling” (6/20–6/22)
• Tech Day at World Tour Off Road in Annapolis June 21 (Sat) 10–4pm. There is a thread on Mud. Thanks, Bart, for setting this up!
• Cruiser and Crabs event. June 14. We are hosting a crab feast for CLCC members at 2460 S Shore Dr., Port Republic, MD. The club is picking up the tab for the crabs. We will ask attendees to bring a side dish or dessert (not mandatory), Kevin will setup an online signup. More information is on the Mud thread. The menu is now set, and we are gathering RSVPs before the 1JUNE date. 22 so far.
• Fall Crawl on 10/24–10/26. Let’s have some milestones/topics for the July meeting.

New Business

• CLCC bylaws voting. If you didn’t vote online (on Mud) you may cast a vote. The proposed changes were approved by in-person and online voting. Kevin will ensure it is posted and reported appropriately.
• Paul (“TTViper” on Mud) is moving to Colorado.
• Enrique (“Sargy” on Mud) is moving to North Carolina.

Other Noteworthy Discussion

• There may be another trail cleanup this year; chainsaw courses have been full.
• Discussion about how to develop the annual Swap Meet event into something bigger.
  
  • We should market it and strategize planning more like a truck show/cars-n-coffee, drawing a bigger turnout.
  • Ahmad: look into whether Toyota of America might sponsor the event.
  • Have the event earlier in Feb/March.
  • Look for a different venue, like the Bluemont Station Brewery (Bluemont, VA) or Ornery Beer Company (Manassass, VA).
  • Have final plans for next year SW by the last club meeting for Fall Crawl (September); make the SW planning a recurring agenda item so it remains a priority.
• By June, have the FC shirt/sticker design and submission process established.
• RSVP for the 6/14 event by 1 June.
• We need to meet with “Wallace” the POC from the Cove, regarding pricing for the event.
• Proposal to purchase a 10X10 canopy tent was submitted and approved by vote.
• Proposal to purchase pack out containers for club gear (used mostly at FC) was submitted and approved by vote.
• In addition to Paul and Enrique moving out of state, our friend Anthony the Aussie is moving too (to Kentucky). You guys will be missed.
• John S: the FB page was locked, Ahmad stated that he will update it.
• Discussion about a summer wheeling trip to Good Evening ranch in WV in July. (Deconflict with other July GER events.) Ahmad will start a thread on Mud for it.

Meeting adjourned at 2103 hrs.





Attendees

Chris B.	Andrew H.	Olivia	Ahmad	Bart
Riley	Faith	Danny	Kevin	Nick P.
Eric W.	David	Paul	Enrique	Fred
Pat	Zach	Liam	Jake	Matt
John S.	Anthony	Eric	Bryan	Mark

 

[kevin in okinawa]

Good morning fellow CLCC members! Reminder that the club meeting for June is this Wednesday at Kilroy's. See you there!

 

[MDlexus]

Hi all,

I attended some meets about a year and a half ago, if any of you recall. I will be at tonight's meet, but my mom and I have decided we will sell our LX470. It's a 2000, with 206k miles. I'll make a complete 'for sale' posting in the coming few days, but I'll have the truck at tonight's meet if anyone is interested in taking a look. I'm excited to see you guys again!

Edit: Something came up so I won’t be able to attend tonight. I may see you guys next month instead.

 

[DustyFJ]

Every time I consider coming down for a meeting after just driving an hour plus home from work…

 

[76FJ40]

I feel your pain except for the drive home after work part.

 

[DustyFJ]

I feel your pain except for the drive home after work part.

Vineyard needed attention anyhow. I’ll try to get out and wheel with you guys a couple times this year

 

[Diff Kraken]

Nice showing tonight… here’s a few of the trucks. Good lookin fleet.

 

[avhouten]

Nice meeting y'll last night!
I bought this 1:24 scale die-cast LC with lights, all doors open, including tailgate and even gas door. Pretty cool, $30 on Amazon ($20 for yellow and orange ones).

 

[kevin in okinawa]

Nice meeting y'll last night!
I bought this 1:24 scale die-cast LC with lights, all doors open, including tailgate and even gas door. Pretty cool, $30 on Amazon ($20 for yellow and orange ones).
View attachment 3922408

It was nice to meet you at the meeting! You can't go wrong with an 80 series LC.

 

[kevin in okinawa]

Meeting minutes from Wednesday minus financial information (available in member section):

Capital Land Cruiser Club

Meeting Minutes for June 4, 2025

Introduction of Members and Guests. 25 including one new member: Arnold with the 80.

Secretary’s Report: May meeting minutes submitted for approval. Yes.

• TLCA BOD Report (MAY 27): LCHM will have Toyota Trails magazines at the museum.
• TLCA will have info at the museum.
• Greater collaboration in the future.

CLCC Treasurer’s Report: May 2025

Old Business:

CLCC bylaws. Were voted on and approved at the May meeting and made a sticky thread in the private section. Kevin will try to update the roster for next month.

Fall Crawl.

• t-shirt design:
  • Anyone (must be CLCC member) can submit a design for this year’s event.
  • We will vote on a candidate in August. We need to select an email address for design submissions (Stump or Ed?).
• Let’s have some milestones/topics for the July meeting: Trail leaders, setup/teardown labor, marketing, sponsorship outreach, documents, check-in, raffle, Sat. burgers, etc. Kevin will head up a committee for action items (Fred, Faith, Rob, David, Jake, Jeff volunteered to help; first group call will be on 1 July before the next meeting).
• Meet with Wallace from the Cove. Need to discuss pricing (flat rate for Fri–Sun event and pre-event cost) and numbers control (wristbands, etc.) (President and VP will meet up with him); what if we create an event signage/board for posting at gate?

Upcoming Events and Activities:

• Wheeling at The Cove: Big Dogs events at The Cove: “Spring Fling” (6/20–6/22). Let us know if you go, we will reimburse your event fee if you give an after-action report on the experience.
• Fall Crawl on 10/24–10/26. At July meeting we will have needs identified.
• Tech Day at World Tour Off Road in Annapolis June 21 (Sat) 10–4pm. Ck the Mud thread for info.
• Cruiser and Crabs event. June 14. We are hosting a crab feast for CLCC members at 2460 S Shore Dr., Port Republic, MD. The club is picking up the tab for the crabs. We will ask attendees to bring a side dish or dessert (not mandatory), remind people via the thread. Can’t wait for next Saturday! This is going to be good.
• Tech day at OTRAMM. Ryan offered to host a tech day at his shop, any random Saturday other than 6/14. Let’s set a date and start a thread on Mud. Kevin will ask for Mud input regarding some Saturday in July probably.
• July excursion to Good Evening Ranch (GER). Thread posted on Mud for those interested. Ahmad will contacted GER to coordinate reservations.

New Business:

Swap meet development for 2026. Location, concept, plan by September meeting. Bear Chase Brewing Company in Bluemont, VA is the favorite destination mentioned. We should have a steering committee for this event too—discuss at July meeting.



Attendees:

Chris	Ahmad	Andrew	*Arnold	Steve	Anthony
Eric	Nick	Faith	Greg	Elizabeth	Jeff
Kevin	David	Paul	Nick	Fred	Enrique
Zach	Jake	Riley	Matt	John S.	Rob
Rob

Meeting ended at 8:22 p.m.

 

[kevin in okinawa]

Minutes (minus the financials) from the July meeting:

Capital Land Cruiser Club Meeting Minutes for July 2, 2025



Introduction of Members and Guests. One new member, Mario with a triple-locked 80-series.

Secretary’s Report: June meeting minutes submitted for approval.

TLCA BOD Report (6/24): Total membership is 5,598. Land Cruiser Heritage Museum (LCHM) partnership. They want long format articles (1500-2000 word with around 15 pictures) for the magazine. New merch coming. COME UP winches is a sponsor again. New rep for the remainder of term will be Andrew and Ahmad.

CLCC Treasurer’s Report: June 2025 (available in private section)

Old Business:

Cruiser and Crabs event. Fun and enjoyed by all that came. We should make this an annual event.

Tech Day at World Tour Off Road. WTO is a legit shop that can do gears and major fab projects.

Buy canopy and other stuff? get the HD 10x10 unit. also, the rigid storage boxes. There was a parking lot convo about using funds for a medium-sized trailer (long-term parking is an issue).

Upcoming Events and Activities:

Tech day at OTRAMM? Ryan offered to host a tech day at his shop. There is a thread on Mud; no consensus about a date. Kevin will reengage on the Mud thread.

August excursion to Good Evening Ranch 8/15–8/17. Thread posted on Mud for those interested. Early arrivals on 8/14, there is a group lodging thing going on (group meals are part of the plan).

2026 Swap Meet. Bear Chase Brewing Company in Bluemont, VA is the favorite destination mentioned. When? Who can meet up with the management to reserve venue? Chris B. will go and meet with them, looking at an April event. Jake volunteered to make the trip as he is close to the venue.

Fall Crawl 10/24–10/26. Fall Crawl Action Items:

Planning: Steering committee discussed on 7/1, also at each club meeting until October.

Marketing: Kevin and Fred. Flyer is drafted (use lighter font on bottom text), will post on Mud (our page and other local clubs, FB, Insta, TLCA.

Sponsorship/vendor outreach: Ahmad (need assistants?) request to have a set of tires (up to 37s) as grand prize. Talk to Rob Matzell about tires. Yes, Ahmad will need an asst or two.

Insurance: Stump

Cove meeting: to discuss dates, pricing (flat rate per person for Fri–Sun?, what about early arrivals on Wed/Thurs?), and entry procedures (wristbands, entry card in vehicle, etc.)

Event registration: 8/19 at 7:00pm is on the flyer, using the club website. $60 event fee proposed (BigDogs charge $100 or 125). We will stay at $50

Logistics/club gear: Does Chris have it all?

Event check-in: Fri: 5–8pm, Sat: 8–10am and 3–4pm. Sign release/waiver (Do we need an emergency contact added? Yes, Kevin will look at forms), get t-shirt and swag.

Firewood plan? Use club $ to buy some Cove wood? Negative, ghost rider (pending convo with Cove mgmt.).

Trail leaders: How many do we need? Trying to scale this element back as much as possible.

Saturday BBQ: Jeff will honcho (will get meat and supplies), other helpers? Plan for ice and cooler storage?

Raffle: Pres, VP, and Ahmad? (Ahmad will not be at event) Faith has buckets for tickets, do we need another roll?

Set-up/teardown: Early folks set-up on Friday, group effort to break down on Sunday.

Tech inspection: Jake volunteered. We will need at least 1-2 more. Use bingo markers.

Reef Monkey coordination: Faith is reaching out. We want to use the shirt from 2022 (feel and weight).

t-shirt/event design: vote in person at August meeting.

swag materials? Cup, raffle ticket, tshirt, stickers

Other notable topics:

Stump will open registration page for review and editing.

Get special CLCC tumblers as swag/merch?

Stump will share his FC files.



Meeting adjourned at 2115 hrs.

Attendees:

Chris B.	Elizabeth	Greg	Brian
Stump	Ahmad	Fred	Jake
Kevin	Andrew	Faith	Mario*
Anthony	Nick	Zach	Matt
Liam	Rob

 

[kevin in okinawa]

Here are the meeting minutes from last week (minus the financials, which are available in the private section):

Capital Land Cruiser Club Meeting Agenda for August 6, 2025

Introduction of Members and Guests. Couple of new guys: Kyle (4runner) and Peter (LC250).
Secretary’s Report: July meeting minutes submitted for approval.
TLCA BOD Report by Andrew (7/22): Total membership is 5,598. New rep for the remainder of term will be Andrew and Ahmad. Toyota Trails: they want stories about club events (Kevin will write one about GER) 1500–2000 words with lots of photos. New issue has a CruiserDan backstory article. Looking for photos for the ‘Gram, send to social@tlca.org.
CLCC Treasurer’s Report: August 2025
Old Business:
· Buy canopy and other stuff: Get the HD 10x10 unit. also, the rigid storage boxes. Chris shared a photo (in our group chat) of the unit we will get. There was a parking lot convo about using funds for a medium-sized trailer (long-term parking is an issue). We would have to figure out registration and insurance, might require the club 501c3 status to be looked at/renewed (John Sourbeer has some previous experience with this).
Upcoming Events and Activities:
· Tech day at OTRAMM? Ryan offered to host a tech day at his shop. What Saturday in August works best (and alternative date)? Was 8/23, now probably 8/30.

· Excursion to Good Evening Ranch 8/15–8/17. Thread posted on Mud for those interested. (We will have a breakout group talk about planning after the meal.) This is going to be fun!​

· 2026 Swap Meet. Bear Chase Brewing Company in Bluemont, VA is the favorite destination mentioned. April 2026. Coordination meeting by Pres? He will go soon. Model event on a cars-n-coffee style event.
Fall Crawl 10/24–10/26. Fall Crawl Action Items:
· Planning: Steering committee will have a group call on 9/2 if necessary. Doesn’t seem necessary.
· Marketing: Flyer has been posted on all Mud club pages and TLCA.
· Sponsorship/vendor outreach: Did Ahmad get a helper? Ahmad wasn’t there to coordinate with. Rob Matzell can order us a set of tires at cost as grand prize. Do we award a voucher for P/U at his location? Voucher for P/U. Pay for shipping? Is this too much work for a prize?
· Insurance: Stump and TLCA.
· Cove meeting: to discuss dates, pricing (flat rate per person for Fri–Sun?, what about early arrivals on Wed/Thurs?), and entry procedures (wristbands, entry card in vehicle, etc.) I think they said meeting on 8/21.
· Event registration: 8/19 at 7:00pm is on the flyer, using the club website. $50 event fee. Kevin/Fred needs access to the website for editing/updating.
· Logistics/club gear: Does Chris have it all?
· Event check-in: Fri: 5–8pm, Sat: 8–10am and 3–4pm. Sign release/waiver (Do we need an emergency contact added? Yes, Kevin will look at forms), get t-shirt and swag.
· Firewood plan: Discreetly bring your own stash.
· Trail leaders: How many do we need?
· Saturday BBQ: Jeff will honcho (will get meat and supplies), other helpers? Plan for ice and cooler storage? Ask people to bring extra bags of ice.
· Raffle: Pres and VP. Faith has buckets for tickets, do we need another roll?
· Set-up/teardown: Early folks set-up on Friday, group effort to break down on Sunday.
· Tech inspection: Jake volunteered. We will need at least 1-2 more. Use bingo markers.
· Reef Monkey coordination: Kevin will coordinate with Reef Monkey regarding the design (we want to use the shirt from 2022 (feel and weight). 100-series design, shirt from 2022 in black.
· t-shirt/event design: vote in person at August meeting. 100-series design, shirt from 2022 in black.
· swag materials: Cup, raffle ticket, t-shirt, stickers.
Other notable topics:
· Stump will open registration page (Kevin and Fred) for review and editing. Stump wasn’t in attendance.
· Get special CLCC tumblers as swag/merch? No action on this.
· Stump will share his FC files. Stump wasn’t in attendance, we still need this to happen.
· We will have an updated dues roster for September.
· Navigation company OnX has funds for clubs performing trail maintenance. (Chris B.)
· Matt C. and Liam went to “Cruiser on the Rockies” in Colorado and report that it was an awesome experience.
Vote for event and t-shirt design. The design with the 100-series won the vote for tshirt, we will use the 60-series design for the sticker.
GER coordination meeting. Didn’t happen formally, but the guys met and talked about group meals and possible convoys.

Chris B.	Faith	Kyle*	Peter*	Liam
Matt C.	Zach	Riley	Jake	Fred
Eric	Elizabeth	Greg	Andrew	John S.
Steve	Joe	Kelly

 

[kevin in okinawa]

meeting tonight at Kilroy's!