Bi-laws Sub-Commitee (1 Viewer)

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Ebag333

Ebag333

Joined
Oct 3, 2006
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Location
Medford, OR
One of the things we need to work out fairly quickly is our bylaws, as these will shape the structure and future of our club.

From TLCA's page:

Committees

The next order of business should be deciding which permanent committees that will be necessary to achieve the club's goals. Once the members have voted for a given objective, a committee should be formed to develop specific plans for achieving the objective. A small group can get to the task at hand much more effectively than the membership at large. At the same time, the members aren't losing control of the matter. The committee's recommendations will still be subject to discussion, possible amendment and approval by vote at a general meeting. It may be too early for actual committee appointments. As in the case of elections of officers, the best qualified personnel aren't apt to be evident yet. But it's not too soon to discuss which committees are going to be needed.


There should be one committee devoted to activities, for example, with the assignment of developing a schedule of events. Another should be concerned with safety regulations. A third committee could be devote to conservation and liaison with public lands officials. A fourth should handle the club's public relations, producing the members' newsletter at least once per month and keeping the local press informed of the group's activities. A fifth might be responsible for entertainment -- guest speakers, films and the like -- at meetings.

Depending on the size and structure of the organization, there may be a need for a membership committee to interview prospective membership applicants and rule on their qualifications. In a small club, some of these responsibilities can be assumed by an individual, rather than a full-scale committee. The important thing is to try to anticipate the club's needs and to be sure that someone, whether it be an individual or a small group, be assigned to take care of each and every one of them. There's one more important committee that can and should be formed at this stage, one to draft the club's bylaws. Basically, its task is to codify the issues that have now been decided, from the club's name and purpose right on through to the permanent committees to be established. They will then present them to the general membership for approval. Once the bylaws have been approved you are close to submitting a formal request to become a TLCA Chapter.

The temporary President should be considered an ex officio member of the bylaws committee. If the original Chairman wasn't elected President, that person should certainly be included. The temporary Secretary should also be a member, because the minutes he/she has kept so far form a basic outline for the bylaws. Finally during the general discussions that have taken place, the President will undoubtedly have spotted two or three more prospective committee persons among the general membership.

The bylaws will have to go into much more detail than the general discussion has so far. They should define the club's offices and duties very specifically and add at least one Vice President to the positions already established on a temporary basis. Electing a temporary Vice President is superfluous, because the conventional duty of the office is simply to substitute for an incapacitated President. And, if all goes normally, the temporary officers won't be serving long enough for the President to need a substitute. In fact, the bylaws should provide for the early election of permanent officers by the third meeting if at all possible. That should be enough time for the members to judge the performances of the temporary officers and decide whether to confirm them in their positions or to turn to other possible leaders who should have begun to appear among the membership as a whole.

Included in this packet are some examples of bylaws from some of our established Chapters. They should be used as a guideline only, the bylaws your club will require will depend on your particular needs. Remember that good bylaws are not necessarily a long, complicated document. Keep them as short as possible but with enough detail to deal with present and future questions on how to operate the club. Even with the most thought out bylaws there are bound to be changes required in the future. Once bylaws have been presented to and approved by the members, permanent officers have been elected and committee assignments made, that club you and your friends talked about will have become a reality.
Click to expand...


We kinda skipped around on some of TLCA's suggestions (fine by me :p ) but we really should get a committee for by-laws discussion. Also while the TLCA addresses a lot of different types of commitee's, we should get the by-laws hammered out before going off into those areas.

So, who's willing to be a committee member? I'm thinking we should get a list of names of people who are willing to be on the committee, and go from there.

Jerod (as El Jefe) needs to be on the committee, as do I.

Outside of that I'm thinking no more than 2-3 other members, less it get too large and bogged down (and I'd personally rather see 2 than 3).

Requirements:

  1. Be able to read through an entire by-law without falling asleep or getting distracted wondering why certain 'cruiser owners have an obsession with pink panties.
  2. Willingness to read through multiple by-laws and lots of boring legalese.
  3. Willingness to hash, rehash, and rerehash a particular section that you though was already done a long time ago.
  4. Plenty of free time to discuss and contemplate.
  5. Multiple methods of contact: phone, e-mail, forums, etc.
  6. Ability to use said methods of contact often and freely.
  7. Clear idea of the direction you see the club going.
  8. Willingness to be reasonable, and compromise.
  9. Ability to make tough decisions.
So....anyone willing, ready, and able?
 
I'm in. I have the time and ability to be available.
 
Right now I am coming into the most important time of the year for me. My ability to commit to anything until November is shot. I will keep thinking about this and throwing ideas your way.

:cheers:
 
I'm not a fan of reading, it gives me headaches if it is for any extended period of time, however I would like to help out in any way that I can. And when I go back to work toward the end of the month my free time will be nil, but until then I've got plenty and feel pretty confident that I know where we want our club to go. And am pretty hard headed...maybe not a plus, but with all that being said I'll throw my name into the hat...since no one else has volunteered yet?
 
Nice, thank you. Sorry to be dense this has consumed a fair amount of my time since I have been on vacation. The short blurbs aren't very taxing on mine eyes, it's the lengthy legal junk that one must really read, pay atention to, and comprehend (such as the fine literature that I must deal with at work on a regular basis)
...I didn't think that 100 was that many posts in two years...
 
Either way is cool with me, just didn't see any other volunteers. Be happy to help out, but if ya'll only need three then that's cool too.
 
:DWell I don't like your ideas either ... Mr. President:D
 
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