Ok here is the Final Bylaws, we will be re-visiting these at alater time.
Bylaws
ARTICLE I: Name
Central Valley Crawlers
2710 Bright St
Tulare, CA 93274
ARTICLE II: Purpose
The purposes of this club as organized are:
1. To create an environment suitable for individuals and families to participate in off-roading and associated activates.
2. To explore, maintain, preserve and enjoy, with our fellow club members the inaccessible portions of our state.
3. To be readily available, when called upon, to help with local, state, and federal searches and rescue operations and land management necessities.
4. To support the Toyota Land Cruiser Association, Inc. (Optional)
5. To support and state representatives in the effort to keep open, maintain, and create off-road trails and parks.
This club shall operate without profit, shall be nonpartisan and nonsectarian.
ARTICLE III: Membership
Section 1: Voting Members
Persons seeking membership in this club as regular voting members must meet the following requirements:
1. Must be sponsored by a club member in good standing.
2. Own a 4-wheel drive vehicle with no less than 70% of Club Members owning Toyota vehicles at any given time.
3. Be a legally licensed driver of at least 18 years of age.
4. Must show proof of adequate vehicle insurance as defined by California State Department of Motor Vehicles.
5.* Attend three club general meetings within a 12 month period
6. Complete each of the following within a 12 month period
******** Drive your 4WD vehicle in a club sponsored run or overnight 4WD trip
***** Attend a club’s social event or fundraiser.
7.* Attend an additional club function, at person’s choosing, from requirement number 6.
8. Must agree to join the Toyota Land Cruiser Association, Inc. ($30.00 fee)
9. Submit $30.00 application fee with completion of application form.
The above requirements must be met within a one year period.
The prospective regular member will become eligible for vote upon completion of the requirements and upon recommendation by their sponsor to the Board of Directors no later than the BOD meeting prior to the next general meeting.
The prospective member will be temporarily excused from the meeting at which he/she is nominated for membership by their sponsor.
New members are voted in by a 2/3 vote of the members present at the general meeting.
Members also must understand that there picture will be taken and posted in public settings.
Section 2: Associate Members
By nomination of the Board of Directors and by majority vote of the membership, any suitable person or business may be elected to Associate Membership in the club, shall pay the same dues as regular members, shall not be entitled to vote, and shall not be entitled to hold any office of the club.
Section 3: Honorary Members
Will be nominated by the Board of Directors, and by a Majority voting members. An Honorary Membership(s) can be secured by any suitable person(s) or business(es) through receiving a majority of club member’s votes. They will pay no dues, shall not vote, and shall not be entitled to hold any office in the club.
Section 4: Dues
The yearly dues of each vehicle member and associate member of the club shall be $30.00, and payable on the first day of the Calendar Year (May 1st). Dues must be paid within 30 days of the due date. Members not paying dues by the end of 60 days will be dropped from the mailing list. Members not paying dues by the end of 90 days will be drop from the roster and can only be reinstated by making a written or personal request to the BOD and paying a $50.00 late fee along with regular dues.
Dues for new members are due the day a person(s), group, or business is voted into the club and are payable within 30 days of that date. The full $30.00 is due upon activation of club membership and payable within 30 days of that date.* Prorated payments for less than $30.00 and/or a calendar year are not accepted.
Section 5: Sale of Vehicle
Upon sale of a vehicle, the member must remove all club decals and emblems
Section 6: Member Non-Participation
A member may be dropped from the roster of this club due to non-participation by a unanimous vote of the entire Board of Directors. Reinstatement can be made by a two-thirds vote of the General Membership or by completing membership requirements as any other member.
ARTICLE IV: Meetings
Section 1: Monthly Meetings
Monthly meetings of the club shall be held at such time and place as selected by the Board of Directors. Changes to the time and place of the monthly meeting shall not be made unless notice is given to the general members not less than one month before such action is taken.
Section 2: Annual Meeting
The ANNUAL Meeting shall be the December meeting of each year..
At the ANNUAL Meeting, the order of Business shall be:
Minutes of the previous meeting.
Annual Reports from Officers and Board of Directors.
Accomplishments of the past year and progress reports.
Announcements of results of the Annual election.
Vote on proposed bylaws changes.
Section 3: Special Meetings
A special meeting of the club may be called by the Board of Directors or whenever one-third of the voting members of the club shall make a written request to the President for the same, specifying the object of the meeting, provided that not less than five days written notice of such special meeting shall be given to the members.
Section 4: Board Meetings
The Board of Directors shall meet at the direction of the club as necessary or when three or more Directors call for such meeting.
ARTICLE V: Voting and Quorums Section 1: Definition of Voting Member
Voting members are defined as having met the requirements of Article III Section 1 and are identified on a membership application as applicant or spouse of applicant.
Section 2: Who May Vote
Only voting members may cast votes for election of officers, changes to bylaws, and formal motions made at general meetings. Only One vote per membership will be allowed
Section 3: Quorum at General Meetings
For the purpose of voting at general meetings, all voting members present shall constitute a quorum.
Section 4: Quorum at BOD Meetings
At a meeting of the Board of Directors, a majority of the total members of the Board shall constitute a quorum and a majority vote of the Directors present at any meeting shall prevail.
ARTICLE VI: Management
The management of the club shall be vested in the President, Vice President, Secretary, Treasurer, Membership Chairperson, which shall constitute the Board of Directors.
ARTICLE VII: Officers and Elections
The President, Vice-President, Secretary and Treasurer shall be elected by vote of the club members at the Central Valley Crawlers general meeting for a period of one year. Terms to be limited to two (2) consecutive years in each office.
Club officers are elected by voting in person at the December general meeting or by mail vote. Mail votes must be received not later than 6pm on the day of the December general meeting. Conditions and methods for a mail vote will be established by the Board of Directors.
In the event of a vacancy in any office except the President, the Board of Directors shall appoint a member in good standing to fill the unexpired term until the next general election.
ARTICLE VIII: Duties of Officers
Section 1: Board of Directors
The Board of Directors shall have the power to manage all affairs of the club on any and all questions relating in any manner whatsoever to the club, and to make all contracts necessary for the proper transaction of all business. They shall have entire jurisdiction over all matters pertaining to the care, conduct, control, supervision, and management of the club and its finances and all appropriations shall be made by them, provided, however, that the regular membership shall have final control and direction over the affairs of the club and may by motion, veto the decisions and actions of the Board.
Veto of any BOD action shall be by simple majority vote of all eligible voting members. A veto action can be initiated at any general meeting by motion, carried by majority vote of voting members present at such meeting. A notice of pending veto action shall be made to all members within five days of a veto motion. The veto vote will be carried out at the next general meeting and can by same motion be supplemented by a mail vote.
It shall be the duty of the said Board of Directors to prescribe and publish rules regulating the use and occupancy of the rooms of the club, and the care and protection of its property.
The Board of Directors shall have the following specific powers:
1. To appoint Delegates to the different Associations of which this club may be a member of for the purpose of conferring with any Association or club with respect to any matter in which this club is concerned.
2. To make rules for the conduct of the members of the club and use of the club property.
3. To suspend or expel a member for any conduct in violation of rules or behavior improper or pre-judicial to the interests of the club.
4. To fix and enforce penalties for the violation of club rules.
5. To prescribe rules for the admission of strangers or guests to the privileges of the club.
6. To call special meetings of the club to consider special subjects.
7. To prescribe additional duties for any officers, in addition to those herein set forth.
Section 2: President
The President shall preside at all meetings of the club and Board of Directors; enforce all laws and regulations of the club. He/she shall perform such other duties as shall be imposed upon him/her by resolution of the Board of Directors. The President shall, with the Secretary, sign all written contracts and written obligations of the club. The President shall have the power to appoint committees whenever it becomes necessary. The President shall appoint a Sergeant-at-Arms at the beginning of each meeting (unless the clubs chooses to and elects a Sergeant-at-Arms board member).
Section 3: Vice-President
In the absence of the President, his/her duties shall be performed by the Vice-President. In the event of the death or disability of the President, the Vice-President shall assume the duties of the President for the remainder of his/her term and the Board of Directors shall appoint a member of the club to fill the Office of the Vice- President until the next general election.
Section 4: Secretary
The Secretary shall keep minutes and other official reports of the club. The Secretary shall keep records, books, documents and papers relating to the club in such place as shall be designated by the Board of Directors. The Secretary shall perform such other duties as may be assigned by the Board of Directors.
Section 5: Treasurer
The Treasurer shall keep account of all monies received by him/her and deposit same in the name of the club in such bank as designated by the Board of Directors. He/She shall not pay out any money of the club except in such manner and for such purpose as shall be authorized by motion or resolution of the Board of Directors. The Treasurer shall not be responsible for money or funds the club paid out or disbursed upon checks or vouchers therefore which have been properly signed by the Treasurer, President, or Vice-President. At each monthly meeting of the membership he/she shall make a statement of the financial condition of the club, and the membership shall, by motion, approve said report, and at the ANNUAL Meeting of the club, he/she shall submit a detailed report of the financial condition of the club, by accountants or a finance committee designated by the Board of directors.
ARTICLE IX: Member Suspension
Any member who fails to pay the ANNUAL dues within thirty days, or who fails to pay any indebtedness to the club within thirty days after a bill for items or services, shall be suspended from all privileges of the membership.
Any member who shall conduct themselves in an irresponsible manner that, in the opinion of the Board of Directors, is not in the best interests of the club or when such actions brings discredit upon the club, shall be subject to suspension at the discretion of the Board of Directors.
ARTICLE X: Amendments
Amendments to these by-laws may be made at the ANNUAL Meeting or at a meeting called for the purpose by a two-thirds vote of all members present, provided written notice of the proposed amendments shall be submitted to the Board of Directors and provided further, that notice of the proposed amendments shall be given to all members by the Secretary.
The Board of Directors may delegate the responsibility of receiving bylaws proposals to a Bylaws Chairperson appointed by the President. The Bylaws Chairperson shall receive and screen bylaws proposals for proper wording, spelling, punctuation, etc. but shall make no judgment as to the context or validity of a proposal. The Bylaws Chairperson shall compile all proposals and submit same to the voting members no later than two (2) weeks prior to the Annual Meeting.
ARTICLE XI: Standing Committees and Representatives
Bylaws
Historian/Photo Album
Safety and Education Officer *
Membership
TLCA
Social
Refreshments
Activities
The above committee's Chairperson shall be appointed by the President no later than the first meeting on November 6, 2007, after installation. The appointed Chairperson shall appoint the rest of his/her committee no later than the first meeting following his/her appointment.
VEHICLE SAFETY REQUIREMENTS
Minimum vehicle requirements
The following are minimum vehicle requirements which, if not met, disqualify a vehicle from participating in an event:
Vehicle Registration: Must be current Liability Insurance Coverage: Must be current, and meet applicable governmental requirements.
Service Brakes: Must be able to stall engine when idling in 2nd gear (1st gear if 3 speed)
Parking Brake: Must be able to stall engine when idling in 3rd gear (2nd gear if 3 speed)
Brake Lights: Must be functioning properly
Tires: All tires, including spare, must have at least 2/32" of tread. Spare tire must be fully inflated. Air down to a maximum of 15 psi prior to safety inspection
Roll Bar: Any open vehicle must have a roll bar firmly attached to the vehicle
Seat Belts: Required for driver and each passenger
Fire Extinguisher: Must show full charge on gauge and/or have seal intact
First Aid Kit: Recommended to be as complete as is reasonably possible
Antenna Length: Not longer than 54", unless both ends are firmly attached to the vehicle
Evaluated items
The following are evaluated items which, depending on severity and/or quantity of deficiencies, may disqualify a vehicle from participating in an event:
Headlights
Running Lights
Turn Signals
Windshield: No dangerous cracks
Wipers
Horn
Exhaust System: Must be intact. No open exhaust, excessive noise or excessive smoke
Steering: Check play in wheel, condition of column and mounting hardware, knuckle arms
Hoses & Lines: Water, gas, brake lines (Please do not bring a vehicle with excessive leaks to an event. Such leaks can be damaging to the environment.)
Vehicle Jack: Hi-Lift type recommended
Tow Strap, Tow Rope and/or Chain
Winch
Items to consider
The following are recommended items which TLCA encourages you to consider:
CB Radio
Tools
Fan Belt, Radiator Water, Battery Cables
Tire Gauge, Tire Pump, Tire Patch Kit
Rags, Hand Cleaner, Litter Bags
Axe, Shovel
Flashlight, Spare Batteries, Spare Vehicle Key
Bylaws
ARTICLE I: Name
Central Valley Crawlers
2710 Bright St
Tulare, CA 93274
ARTICLE II: Purpose
The purposes of this club as organized are:
1. To create an environment suitable for individuals and families to participate in off-roading and associated activates.
2. To explore, maintain, preserve and enjoy, with our fellow club members the inaccessible portions of our state.
3. To be readily available, when called upon, to help with local, state, and federal searches and rescue operations and land management necessities.
4. To support the Toyota Land Cruiser Association, Inc. (Optional)
5. To support and state representatives in the effort to keep open, maintain, and create off-road trails and parks.
This club shall operate without profit, shall be nonpartisan and nonsectarian.
ARTICLE III: Membership
Section 1: Voting Members
Persons seeking membership in this club as regular voting members must meet the following requirements:
1. Must be sponsored by a club member in good standing.
2. Own a 4-wheel drive vehicle with no less than 70% of Club Members owning Toyota vehicles at any given time.
3. Be a legally licensed driver of at least 18 years of age.
4. Must show proof of adequate vehicle insurance as defined by California State Department of Motor Vehicles.
5.* Attend three club general meetings within a 12 month period
6. Complete each of the following within a 12 month period
******** Drive your 4WD vehicle in a club sponsored run or overnight 4WD trip
***** Attend a club’s social event or fundraiser.
7.* Attend an additional club function, at person’s choosing, from requirement number 6.
8. Must agree to join the Toyota Land Cruiser Association, Inc. ($30.00 fee)
9. Submit $30.00 application fee with completion of application form.
The above requirements must be met within a one year period.
The prospective regular member will become eligible for vote upon completion of the requirements and upon recommendation by their sponsor to the Board of Directors no later than the BOD meeting prior to the next general meeting.
The prospective member will be temporarily excused from the meeting at which he/she is nominated for membership by their sponsor.
New members are voted in by a 2/3 vote of the members present at the general meeting.
Members also must understand that there picture will be taken and posted in public settings.
Section 2: Associate Members
By nomination of the Board of Directors and by majority vote of the membership, any suitable person or business may be elected to Associate Membership in the club, shall pay the same dues as regular members, shall not be entitled to vote, and shall not be entitled to hold any office of the club.
Section 3: Honorary Members
Will be nominated by the Board of Directors, and by a Majority voting members. An Honorary Membership(s) can be secured by any suitable person(s) or business(es) through receiving a majority of club member’s votes. They will pay no dues, shall not vote, and shall not be entitled to hold any office in the club.
Section 4: Dues
The yearly dues of each vehicle member and associate member of the club shall be $30.00, and payable on the first day of the Calendar Year (May 1st). Dues must be paid within 30 days of the due date. Members not paying dues by the end of 60 days will be dropped from the mailing list. Members not paying dues by the end of 90 days will be drop from the roster and can only be reinstated by making a written or personal request to the BOD and paying a $50.00 late fee along with regular dues.
Dues for new members are due the day a person(s), group, or business is voted into the club and are payable within 30 days of that date. The full $30.00 is due upon activation of club membership and payable within 30 days of that date.* Prorated payments for less than $30.00 and/or a calendar year are not accepted.
Section 5: Sale of Vehicle
Upon sale of a vehicle, the member must remove all club decals and emblems
Section 6: Member Non-Participation
A member may be dropped from the roster of this club due to non-participation by a unanimous vote of the entire Board of Directors. Reinstatement can be made by a two-thirds vote of the General Membership or by completing membership requirements as any other member.
ARTICLE IV: Meetings
Section 1: Monthly Meetings
Monthly meetings of the club shall be held at such time and place as selected by the Board of Directors. Changes to the time and place of the monthly meeting shall not be made unless notice is given to the general members not less than one month before such action is taken.
Section 2: Annual Meeting
The ANNUAL Meeting shall be the December meeting of each year..
At the ANNUAL Meeting, the order of Business shall be:
Minutes of the previous meeting.
Annual Reports from Officers and Board of Directors.
Accomplishments of the past year and progress reports.
Announcements of results of the Annual election.
Vote on proposed bylaws changes.
Section 3: Special Meetings
A special meeting of the club may be called by the Board of Directors or whenever one-third of the voting members of the club shall make a written request to the President for the same, specifying the object of the meeting, provided that not less than five days written notice of such special meeting shall be given to the members.
Section 4: Board Meetings
The Board of Directors shall meet at the direction of the club as necessary or when three or more Directors call for such meeting.
ARTICLE V: Voting and Quorums Section 1: Definition of Voting Member
Voting members are defined as having met the requirements of Article III Section 1 and are identified on a membership application as applicant or spouse of applicant.
Section 2: Who May Vote
Only voting members may cast votes for election of officers, changes to bylaws, and formal motions made at general meetings. Only One vote per membership will be allowed
Section 3: Quorum at General Meetings
For the purpose of voting at general meetings, all voting members present shall constitute a quorum.
Section 4: Quorum at BOD Meetings
At a meeting of the Board of Directors, a majority of the total members of the Board shall constitute a quorum and a majority vote of the Directors present at any meeting shall prevail.
ARTICLE VI: Management
The management of the club shall be vested in the President, Vice President, Secretary, Treasurer, Membership Chairperson, which shall constitute the Board of Directors.
ARTICLE VII: Officers and Elections
The President, Vice-President, Secretary and Treasurer shall be elected by vote of the club members at the Central Valley Crawlers general meeting for a period of one year. Terms to be limited to two (2) consecutive years in each office.
Club officers are elected by voting in person at the December general meeting or by mail vote. Mail votes must be received not later than 6pm on the day of the December general meeting. Conditions and methods for a mail vote will be established by the Board of Directors.
In the event of a vacancy in any office except the President, the Board of Directors shall appoint a member in good standing to fill the unexpired term until the next general election.
ARTICLE VIII: Duties of Officers
Section 1: Board of Directors
The Board of Directors shall have the power to manage all affairs of the club on any and all questions relating in any manner whatsoever to the club, and to make all contracts necessary for the proper transaction of all business. They shall have entire jurisdiction over all matters pertaining to the care, conduct, control, supervision, and management of the club and its finances and all appropriations shall be made by them, provided, however, that the regular membership shall have final control and direction over the affairs of the club and may by motion, veto the decisions and actions of the Board.
Veto of any BOD action shall be by simple majority vote of all eligible voting members. A veto action can be initiated at any general meeting by motion, carried by majority vote of voting members present at such meeting. A notice of pending veto action shall be made to all members within five days of a veto motion. The veto vote will be carried out at the next general meeting and can by same motion be supplemented by a mail vote.
It shall be the duty of the said Board of Directors to prescribe and publish rules regulating the use and occupancy of the rooms of the club, and the care and protection of its property.
The Board of Directors shall have the following specific powers:
1. To appoint Delegates to the different Associations of which this club may be a member of for the purpose of conferring with any Association or club with respect to any matter in which this club is concerned.
2. To make rules for the conduct of the members of the club and use of the club property.
3. To suspend or expel a member for any conduct in violation of rules or behavior improper or pre-judicial to the interests of the club.
4. To fix and enforce penalties for the violation of club rules.
5. To prescribe rules for the admission of strangers or guests to the privileges of the club.
6. To call special meetings of the club to consider special subjects.
7. To prescribe additional duties for any officers, in addition to those herein set forth.
Section 2: President
The President shall preside at all meetings of the club and Board of Directors; enforce all laws and regulations of the club. He/she shall perform such other duties as shall be imposed upon him/her by resolution of the Board of Directors. The President shall, with the Secretary, sign all written contracts and written obligations of the club. The President shall have the power to appoint committees whenever it becomes necessary. The President shall appoint a Sergeant-at-Arms at the beginning of each meeting (unless the clubs chooses to and elects a Sergeant-at-Arms board member).
Section 3: Vice-President
In the absence of the President, his/her duties shall be performed by the Vice-President. In the event of the death or disability of the President, the Vice-President shall assume the duties of the President for the remainder of his/her term and the Board of Directors shall appoint a member of the club to fill the Office of the Vice- President until the next general election.
Section 4: Secretary
The Secretary shall keep minutes and other official reports of the club. The Secretary shall keep records, books, documents and papers relating to the club in such place as shall be designated by the Board of Directors. The Secretary shall perform such other duties as may be assigned by the Board of Directors.
Section 5: Treasurer
The Treasurer shall keep account of all monies received by him/her and deposit same in the name of the club in such bank as designated by the Board of Directors. He/She shall not pay out any money of the club except in such manner and for such purpose as shall be authorized by motion or resolution of the Board of Directors. The Treasurer shall not be responsible for money or funds the club paid out or disbursed upon checks or vouchers therefore which have been properly signed by the Treasurer, President, or Vice-President. At each monthly meeting of the membership he/she shall make a statement of the financial condition of the club, and the membership shall, by motion, approve said report, and at the ANNUAL Meeting of the club, he/she shall submit a detailed report of the financial condition of the club, by accountants or a finance committee designated by the Board of directors.
ARTICLE IX: Member Suspension
Any member who fails to pay the ANNUAL dues within thirty days, or who fails to pay any indebtedness to the club within thirty days after a bill for items or services, shall be suspended from all privileges of the membership.
Any member who shall conduct themselves in an irresponsible manner that, in the opinion of the Board of Directors, is not in the best interests of the club or when such actions brings discredit upon the club, shall be subject to suspension at the discretion of the Board of Directors.
ARTICLE X: Amendments
Amendments to these by-laws may be made at the ANNUAL Meeting or at a meeting called for the purpose by a two-thirds vote of all members present, provided written notice of the proposed amendments shall be submitted to the Board of Directors and provided further, that notice of the proposed amendments shall be given to all members by the Secretary.
The Board of Directors may delegate the responsibility of receiving bylaws proposals to a Bylaws Chairperson appointed by the President. The Bylaws Chairperson shall receive and screen bylaws proposals for proper wording, spelling, punctuation, etc. but shall make no judgment as to the context or validity of a proposal. The Bylaws Chairperson shall compile all proposals and submit same to the voting members no later than two (2) weeks prior to the Annual Meeting.
ARTICLE XI: Standing Committees and Representatives
Bylaws
Historian/Photo Album
Safety and Education Officer *
Membership
TLCA
Social
Refreshments
Activities
The above committee's Chairperson shall be appointed by the President no later than the first meeting on November 6, 2007, after installation. The appointed Chairperson shall appoint the rest of his/her committee no later than the first meeting following his/her appointment.
VEHICLE SAFETY REQUIREMENTS
Minimum vehicle requirements
The following are minimum vehicle requirements which, if not met, disqualify a vehicle from participating in an event:
Vehicle Registration: Must be current Liability Insurance Coverage: Must be current, and meet applicable governmental requirements.
Service Brakes: Must be able to stall engine when idling in 2nd gear (1st gear if 3 speed)
Parking Brake: Must be able to stall engine when idling in 3rd gear (2nd gear if 3 speed)
Brake Lights: Must be functioning properly
Tires: All tires, including spare, must have at least 2/32" of tread. Spare tire must be fully inflated. Air down to a maximum of 15 psi prior to safety inspection
Roll Bar: Any open vehicle must have a roll bar firmly attached to the vehicle
Seat Belts: Required for driver and each passenger
Fire Extinguisher: Must show full charge on gauge and/or have seal intact
First Aid Kit: Recommended to be as complete as is reasonably possible
Antenna Length: Not longer than 54", unless both ends are firmly attached to the vehicle
Evaluated items
The following are evaluated items which, depending on severity and/or quantity of deficiencies, may disqualify a vehicle from participating in an event:
Headlights
Running Lights
Turn Signals
Windshield: No dangerous cracks
Wipers
Horn
Exhaust System: Must be intact. No open exhaust, excessive noise or excessive smoke
Steering: Check play in wheel, condition of column and mounting hardware, knuckle arms
Hoses & Lines: Water, gas, brake lines (Please do not bring a vehicle with excessive leaks to an event. Such leaks can be damaging to the environment.)
Vehicle Jack: Hi-Lift type recommended
Tow Strap, Tow Rope and/or Chain
Winch
Items to consider
The following are recommended items which TLCA encourages you to consider:
CB Radio
Tools
Fan Belt, Radiator Water, Battery Cables
Tire Gauge, Tire Pump, Tire Patch Kit
Rags, Hand Cleaner, Litter Bags
Axe, Shovel
Flashlight, Spare Batteries, Spare Vehicle Key
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