2012 Spring Meeting Secretary Notes
1. Thanks to Wellesley Toy- Plaque awarded
2. Sign in- 18 attendees
3. Minutes from previous meeting
4. Officer Reports and Voting
President:
Several new events were added last year and we will continue to add new locations and additional events in 2012…OEX training last year was a huge success and we are doing it again at the end of April. FG went smooth…requests were made for additional lighting and PA system. Social media has been very positive and we attended GCLC and Bay to Blue Ridge to help establish good relations with some of the other Toyota Land Cruiser clubs in our region… we added 17 new members.
The event participation incentive winner is Larry Cooper (LCCruiser). The BOD is working on streamlining operations so next leadership will have a clean blueprint when the reigns are turned over.
Open positions: Secretary and Raffle Chairperson/Coordinator
Proposal to waive the Fall Gathering fee for the BODs has passed. This will lower the cost for the BODs by the event fee only and will not cost the club any money. BODs are still responsible for all associated costs i.e. camping, bbq, etc.
Vice President:
We have created a new Sponsor letter and a planned a strategic coordinated effort to support and target new and past sponsors. Anyone that would like to help with the follow-up and solicitation of sponsors is encouraged to email or PM Scott.(ScottyMarks)
Participation is essential and will be rewarded!
Discussed proposed bylaw changes
Bylaw changes passed unanimously.
- one note: we will discuss adding that new members will be inducted prior to wheeling at the FG for liability purposes
- We will be holding an election for the new Asst Treasurer position
Directors Insurance will be put in place after some additional research has been done and reported to the rest of the Board of Directors (BOD)
Treasurer: as of 12/31/11
- Net gain from the FG was $1,500.00 (Toyota contributed $1,300.00)
- FG expenses $8,300.00 Ins, T-shirts, catering, dumpster( need bigger dumpster) Camping expense $3,500.00 Raffle generated $2,843…$1600 spent on prizes.
- The club is currently in a strong cash positive position
- YT now has a club bank account
Membership Director:
- currently 77 members
- 17 new members
- 60 returning members
- New member packet w/ insert/welcome letter is being sent out
- Nai from Wellesley Toyota is now an honorary member of Yankee Toys, Inc.
Trails Directors Report:
- Wheeling schedule is published on Mud
- Trail maintenance at Gretches 4/28
- 5th of May Trail clean up at Kina’s
- New park in Augusta, ME
- Crawl for a Cure @ Gretchens and Swanzey July 14th
- OHV sticker for Deadfall and Gremlin
1. Thanks to Wellesley Toy- Plaque awarded
2. Sign in- 18 attendees
3. Minutes from previous meeting
4. Officer Reports and Voting
President:
Several new events were added last year and we will continue to add new locations and additional events in 2012…OEX training last year was a huge success and we are doing it again at the end of April. FG went smooth…requests were made for additional lighting and PA system. Social media has been very positive and we attended GCLC and Bay to Blue Ridge to help establish good relations with some of the other Toyota Land Cruiser clubs in our region… we added 17 new members.
The event participation incentive winner is Larry Cooper (LCCruiser). The BOD is working on streamlining operations so next leadership will have a clean blueprint when the reigns are turned over.
Open positions: Secretary and Raffle Chairperson/Coordinator
Proposal to waive the Fall Gathering fee for the BODs has passed. This will lower the cost for the BODs by the event fee only and will not cost the club any money. BODs are still responsible for all associated costs i.e. camping, bbq, etc.
Vice President:
We have created a new Sponsor letter and a planned a strategic coordinated effort to support and target new and past sponsors. Anyone that would like to help with the follow-up and solicitation of sponsors is encouraged to email or PM Scott.(ScottyMarks)
Participation is essential and will be rewarded!
Discussed proposed bylaw changes
Bylaw changes passed unanimously.
- one note: we will discuss adding that new members will be inducted prior to wheeling at the FG for liability purposes
- We will be holding an election for the new Asst Treasurer position
Directors Insurance will be put in place after some additional research has been done and reported to the rest of the Board of Directors (BOD)
Treasurer: as of 12/31/11
- Net gain from the FG was $1,500.00 (Toyota contributed $1,300.00)
- FG expenses $8,300.00 Ins, T-shirts, catering, dumpster( need bigger dumpster) Camping expense $3,500.00 Raffle generated $2,843…$1600 spent on prizes.
- The club is currently in a strong cash positive position
- YT now has a club bank account
Membership Director:
- currently 77 members
- 17 new members
- 60 returning members
- New member packet w/ insert/welcome letter is being sent out
- Nai from Wellesley Toyota is now an honorary member of Yankee Toys, Inc.
Trails Directors Report:
- Wheeling schedule is published on Mud
- Trail maintenance at Gretches 4/28
- 5th of May Trail clean up at Kina’s
- New park in Augusta, ME
- Crawl for a Cure @ Gretchens and Swanzey July 14th
- OHV sticker for Deadfall and Gremlin
