I've been trying to figure a way to summarize what was said at the meeting at the Barn, but there's really no way to keep it short and sweet, so I apologize for the wordiness...
First off, it was the general consensus that the BOD should be streamlined and job descriptions and bylaws updated. It's been hard to get things decided upon, and the terms are short. We threw out a lot of ideas on how it should look in the future, and here's my attempt and rationale on the future BOD:
President: Ensure BOD does the job. Point the club in the best direction possible. Help other positions out as needed. Make timely decisions. Votes Even years.
Treasurer: Keeps the financial aspect of the club in good standing with IRS, members, sponsors, banks and vendors. Works with BOD members to ensure money in and out is going where it needs to be and in a timely fashion. Votes odd years.
Secretary: Brought back into BOD as the "Advertising Exec" of the club. Also TLCA representative. Handles all PR, advertising, and documenting of club activities. Makes sure Toyota Trails gets updates, media venues (Facebook and whatnot), and website is updated with articles, information, and pictures. Votes even years.
Events: Handles the coordination, planning, and scheduling of the events even if not directly involved with the event. We mentioned that some people may have a particular interest in an event (Al-Logan's Run, Brian-Spring Tide Ride, Ramon-Harlan) and would handle the specifics, but the co-ordinator would make sure that person has what they need to ensure a solid trip/event. Votes odd years.
Membership: Handle yearly reinstatement of current members, address potential new member inquiries. Also, at major events be able to actively sign people up for TLCA. Votes even years
Uwharrie Rep: Be the voice of our closest (and basically only) trail system. Ensure trail work weekends have good representation, gather input for new trails, and trail re-routes. Serve as Liaison between the National Forest Service, camp hosts, and us. Votes odd years.
As you can see, each position is good for 2 years, staggered voting on odd and even years. There are 6 positions. In the case of a tiebreaker need, I say either the last president or the Founder, Greg gets the last say.
Trail rides: Everyone knows that Uwharrie gets busy, and people get going at different times of the morning. So, starting next year we're going to ensure that the Uwharrie trips run a little more smoothly. We're going to try and cap the groups to 6-7 rigs per experience level. We'll go back to registration via the website in order to manage this. Normally we try and start at 9am, and we'll utilize the FRS radios more to ensure everyone gets going. Trail leaders will be set before hand, a specific section of the Outpost or Group camp will the gathering area for each group.
We'll have a short discussion on how things will run, trail closures, lunch plans, etc. Then the trail leaders will take over and leave, rather than one person trying to run the exit of 15+ trucks.
Those were the two big items. Photo sharing/hosting, website use and ease of use, Uwharrie trail cleanups with use of machinery was also discussed.
I hope this sums most of it up, please let me know if I forgot something major...
No blanket nominations please, specifically nominate someone for the position, someone 2nd it. The person being nominated needs to specifically refuse the nomination to not go on the ballot. Nominations will end 31DEC2012. Voting will be done through survey monkey, and the link will be emailed out to up to date members. So make sure we have your current email address on file with Johnny... We'll leave the voting open until all members have voted, or two weeks before the Feb. Meet and Greet.
Current nominations will be tracked in this post:
President: Brian (GarnerFJ40)
Treasurer: Allen (Fort Knox)
Secretary: Charity (sarca)
Membership: Johnny(GLTHFJ60)
Events: Al (Lt1Fire)
Uwharrie: Darin (Kryzabncanuck)
Note that the Treasurer, Events, and Uwharrie will be for 2 years, and President, Secretary, and Membership will re-vote next year.
First off, it was the general consensus that the BOD should be streamlined and job descriptions and bylaws updated. It's been hard to get things decided upon, and the terms are short. We threw out a lot of ideas on how it should look in the future, and here's my attempt and rationale on the future BOD:
President: Ensure BOD does the job. Point the club in the best direction possible. Help other positions out as needed. Make timely decisions. Votes Even years.
Treasurer: Keeps the financial aspect of the club in good standing with IRS, members, sponsors, banks and vendors. Works with BOD members to ensure money in and out is going where it needs to be and in a timely fashion. Votes odd years.
Secretary: Brought back into BOD as the "Advertising Exec" of the club. Also TLCA representative. Handles all PR, advertising, and documenting of club activities. Makes sure Toyota Trails gets updates, media venues (Facebook and whatnot), and website is updated with articles, information, and pictures. Votes even years.
Events: Handles the coordination, planning, and scheduling of the events even if not directly involved with the event. We mentioned that some people may have a particular interest in an event (Al-Logan's Run, Brian-Spring Tide Ride, Ramon-Harlan) and would handle the specifics, but the co-ordinator would make sure that person has what they need to ensure a solid trip/event. Votes odd years.
Membership: Handle yearly reinstatement of current members, address potential new member inquiries. Also, at major events be able to actively sign people up for TLCA. Votes even years
Uwharrie Rep: Be the voice of our closest (and basically only) trail system. Ensure trail work weekends have good representation, gather input for new trails, and trail re-routes. Serve as Liaison between the National Forest Service, camp hosts, and us. Votes odd years.
As you can see, each position is good for 2 years, staggered voting on odd and even years. There are 6 positions. In the case of a tiebreaker need, I say either the last president or the Founder, Greg gets the last say.
Trail rides: Everyone knows that Uwharrie gets busy, and people get going at different times of the morning. So, starting next year we're going to ensure that the Uwharrie trips run a little more smoothly. We're going to try and cap the groups to 6-7 rigs per experience level. We'll go back to registration via the website in order to manage this. Normally we try and start at 9am, and we'll utilize the FRS radios more to ensure everyone gets going. Trail leaders will be set before hand, a specific section of the Outpost or Group camp will the gathering area for each group.
We'll have a short discussion on how things will run, trail closures, lunch plans, etc. Then the trail leaders will take over and leave, rather than one person trying to run the exit of 15+ trucks.
Those were the two big items. Photo sharing/hosting, website use and ease of use, Uwharrie trail cleanups with use of machinery was also discussed.
I hope this sums most of it up, please let me know if I forgot something major...
No blanket nominations please, specifically nominate someone for the position, someone 2nd it. The person being nominated needs to specifically refuse the nomination to not go on the ballot. Nominations will end 31DEC2012. Voting will be done through survey monkey, and the link will be emailed out to up to date members. So make sure we have your current email address on file with Johnny... We'll leave the voting open until all members have voted, or two weeks before the Feb. Meet and Greet.
Current nominations will be tracked in this post:
President: Brian (GarnerFJ40)
Treasurer: Allen (Fort Knox)
Secretary: Charity (sarca)
Membership: Johnny(GLTHFJ60)
Events: Al (Lt1Fire)
Uwharrie: Darin (Kryzabncanuck)
Note that the Treasurer, Events, and Uwharrie will be for 2 years, and President, Secretary, and Membership will re-vote next year.
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