Annual Event and Election of officers

This site may earn a commission from merchant affiliate
links, including eBay, Amazon, Skimlinks, and others.

pettifoggery

eventhough said:
I've started going through the By-Laws but David H is a much better sucker, I mean volunteer! :grinpimp:
Click to expand...

Speaking of them there by-laws. They came out as hieroglyphics when you sent them to me
via e-mail.
The originals are lost on my old 'puter crash MANY moons ago.
Since their original adoption there have been some voted changes.
One that comes to mind is originally the officers served 1 year terms,
then upped to 2 year terms and then back to 1. The 2 year deal was
a sucker punch to keep me on till we passed TLCA muster.
I note it went back to 1 when others took the jobs. :grinpimp:
Officer duties are noted in the laws as I vaguely remember them.
Changing the by-laws requires procedures to be followed.
Notice and member votes if I recall correctly.
Usually we found the annual meeting was a great vehicle for such changes.
Snail mail me a set to: P.O.Box 412 Pickens, S.C. 29671
Or, drop 'em by when you bring Gundy's recovery gear back. ;)
Cigars on me this time. :smokin:
We used to keep minutes of meetings. Those would be nice if they still exist
so as to make the by-laws up to date.
I tried to make the meetings a little more formal and in line with accepted practice
for such things but damn, it's just a club and I'm not going to be the
school marm bit*hing about procedures. :hillbilly:
Anyway, if I get, I'll have them gussied up and shined for the next meeting
for an adoption vote. Hehe...right after we approve the last minutes, cover old business
and discuss them as new business after proper notice.
We need this done before we go to the lawyer.
 
ummm maybe we need to have an unofficial meeting of some minds here...cause in reality talkin about this over mud aint gonna accomplish diddly....and if I remember I think we usually run into this same scenario each year right before the annual were we think of making changes but we let the incoming do the changes.....but ya know we are a growing club and evolving so the possiblity of changing up the offices is a normal thing. so lets pick a night and get some of us together and see what we can come up with.
 
Well we do need to have an Adopt a Highway maybe we could go over to Alans house after the meeting and sit down with Mary. I know the two lawyers would be up for it and considering I've only missed one in the past 3 years and Steve is right there it might be a good time any anyone else who is there would be more than welcome to help.
 
VTCruiser said:
The BOD in charge of making decisions can remain small, the top two or three positions. The purpose behind breaking up the responsibilities and adding some new positions goes beyond just helping out with events. The idea of having these new positions is to break up the responsibilities of the comprehensive club operations to more specialized rolls.

One concern that inspired this suggestion is with regard to club sponsorship, partially because the website has a lot to do with it. Currently, the sponsorship structure is not very well defined. We have discussed various sponsorship packages, but they were never really implemented which makes it very difficult for me to determine how much advertising space is appropriate. I think we really and dedicated position for handling the sponsorship affairs of the whole club, not just the individual events. It would also provide a single point of contact for our commercial sponsors which will make it easier for them, and easier for us to develop a relationship with them.

Similarly, there should be one person in charge of all merchandise, including BOTH general club merchandise, and event merchandise. There should be one person that handles all membership affairs including both the official member roster, and event registration. Since location and service logistics are largely event specific, these responsibilities can fall under the rotating event chair.

The hierarchy could look something like this:

BOD (makes the decisions):
  • President
  • VP
  • Treasurer

"Support Staff" (Second Tier)
  • Membership Officer
  • Sponsorship Officer
  • Merchandise Officer
  • Event Planning Chair (rotating/volunteer)
  • Safety Officer
  • Land Use Officer
  • TLCA Deligate
Click to expand...


I really like the idea of the sponsorship officer. Basically Secretary has been the membership and merchandise officers. Though having someone handle print material would be awesome.
 
eventhough said:
I had Sun Sept 7th penciled in for Adopt-a-Highway. I don't think I had pushed getting that date adopted yet though. The weekends I have open before the Annual Mtg are...well just Sun 7th. Would this work?
Click to expand...

Same weekend as Beasley Bash. Won't be able to make it.
 
Steve I think that would work for me. As I'm on restrictions from any events. Gonna mis Beasley. I think the Davids could be persuaded. I don't see them going to Beasley Bash nor Mary. We could maybe do it after the pickup that way Mary and Alan have had a chance to get back from church and have eaten. Rick maybe we could put you and Gehn on conference call?
 
eventhough said:
Argh! Well, that is my only free weekend day before the Annual Meeting. I don't have to be present though...
Click to expand...

Oh yes you do. That's an order.:D
 
I'm in for a trash pick up followed by a bylaws meeting on Sept. 7.

Chuck, sorry to inform you but your ticket #655 was not a winner at OTMT. Everyone was informed that you did buy 1 ticket though . . . :grinpimp:

Out of the $40 in tickets I bought, I had only 1 winner, and it was 2 FRS radios, which I gave to Tommy and Adam as they had none.
 
So the annual meeting is two weeks away...any news or info? Last year something was mentioned about breakfast. Again this year? Should we bring anything in particular? Horseshoe tourny? Raffle? Marshall's wings? When do we vote on officers? T-shirt? Stickers? Anything?

If the answer is, "Just show up at Aunt Sue's at 10am on the 20th," I'm ok with that.

J-Bo-Wife and J-Bo-Turtle will be there with me. See y'all there!:cheers:
 
Yeah, got it registered yesterday! Got the new Boy Scout tag. I had to drive down there by myself so I left it at a friends house in Easley. I'll be back for it when we go to Aunt Sue's so we'll have two cruisers at the annual.
 
boombapslappy said:
So the annual meeting is two weeks away...any news or info? Last year something was mentioned about breakfast. Again this year? Should we bring anything in particular? Horseshoe tourny? Raffle? Marshall's wings? When do we vote on officers? T-shirt? Stickers? Anything?

If the answer is, "Just show up at Aunt Sue's at 10am on the 20th," I'm ok with that.

J-Bo-Wife and J-Bo-Turtle will be there with me. See y'all there!:cheers:
Click to expand...

Yes to everything besides the wings.

It starts at 10. That being said those that show up early can walk over and have breakfast at Aunt Sue's. It's good stuff. I'd say around 9am. I know I'll be there.

We will be having a raffle. Most things will be provided by Ralph Hayes Toyota and buy me going out and buying things with the club money.

UC T-shirts, we will have a decision on what we are planning to do about them this Sunday at the meeting after the Adopt-A-Highway. We are planning on going over the budget then. But what we can do is go ahead and set up the paypal link for them and take money now as well as then and have them done by the first of Oct. I'll work with Gehn and Rick on that. Hat's and other t-shirts will also be available at the annual for sale.

We will have a horse shoe tournament this year. I'm gonna be hoping JP will head it up again.

No vote needed for the UC officers. Considering everyone that was nominated has gone unopposed. That being said only the top 3 have been locked in as we will be working on a restructure of the other position names this weekend.

Low Country is a different story. They will be voting for a Pres and VP. Got to say they have done a great job getting things rolling these past few months.

Stickers are done and will be available at the annual and not before. New members who haven't gotten theirs due to us running out of the old one should be getting those in the mail along with a new member package before the meeting.

I think that about covers it. I'm working on what I will be saying and an outline of how I think the meeting should go.

There will be a group of us going camping that night to a secret location. It will be rough camping, you will get dirty, your vehicle will probably get some sort of damage and a lot of pin striping. We will be making decisions as we go and where we end up sleeping may not be what we originally thought it would be. And I wouldn't recommend a stock cruiser besides maybe a 40 to come. Plan on being self sufficient with food and water.
 
You must log in or register to reply here.

Share this page

Back
Top Bottom