Call for committee volunteers

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Dec 23, 2002
We have lots of work to do... here is your official call to help.

as sent to Bodreps on Feb 1st, call for volunteers.


The by laws note that committees have to be established by the voting board
and the President can assign the chairperson.

Thus I am going to initiate these committees as work groups until they have
been appropriately filled with volunteers and I will bring to the next board
meeting to officially gain their committee status. The work groups
themselves with choose the chairperson.

Here are the work groups I need to initiate, you can think of them
informally as committees.

E-vote team
Goal: Analysis and development of electronic voting.
Initial Contact: Mark Hawley
Brain storm issues, develop scope, provide process. Short term committee.

Event committee
Goal: Analysis and completion of Event committee efforts
Contact: Eric Vogt
This committee was started last year and I believe Eric has items than need
I'll be honest, I'm not sure of their charter but wanted to include it.
Short term comm.

Chapter Renewal team
Goal: Analysis and development of Chapter option for group renewals.
Initial Contact: Paul May
This committee will review what has been identified to date as issues and
resolutions and formally develop a process for accepting group renewals by
chapters. This group will then continue to be active with regards to
developing and defining the value of being a TLCA Chapter club. It should
be considered a long term effort, initial short term goals.

Toyota Trails back issue resolution
Goal: Analysis of options for disposing of bulk back issues
Initial Contact: Tony Twiddy
This committee will reach resolution about disposition of our current stock
of back issues which must be moved. Also provide recommendations for future
usage. Short term comm.

Membership Attrition Committee (MAC team)
Goal: Analysis and development of process for retaining our current
Initial Contact: Alan Loshbaugh
team members, Alan, Bruce Lutz, Paul Elbisser, Rob Blumel
This committee will develop processes to retain membership and develop
process to regain expired members. Will also review New Chapter procedures
and be involved in Membership Renewal Reminder process. Long term effort.

Rubithon Raffle Incentive Team
Goal: Secure Raffle items for TLCA's Hosted event, Rubithon.
Initial Contact: Tony Twiddy
Team Members: All Delegates, Board Members and TLCA members.
This committee is designed to 'spread the load' with regards to securing
raffle prizes for Rubithon. This is a large effort which can be very easy
if everyone helps. 4 month effort.

Web Site Committee
Goal: Analysis and development of scope, schedule, cost and targeted
milestones to revitalize TLCA's web presence including hosting, site
programming and long term support.
Initial Contact: Tony Twiddy
OK, I'll be honest, this is a huge effort requiring both technical
experience and common sense.
We need to start somewhere and I am suggesting securing volunteers, then
developing current statistics for benchmarking site performance, Needs
assessment, cost analysis, strategic planning at a budgetary level and
culminating in project execution with a long term support plan including
paid web master support. This effort will spill into every aspect of TLCA
from Membership and merchandise to chapter support and member communication.
This is a long term effort including possibility of two years. &nbsp:Don't let
this scare you off, perhaps your skill can support one or more facets of
this effort. We must get started, even if it is to simply keep our current
site supported.

OK, sorry for the length and more importantly, sorry I have let January slip
by without moving forward on these efforts. I want to formally ask Board
approval of these work groups as Committees at the February meeting and also
have chairpersons identified. A kick off phone conference can be arranged
if deemed necessary by team members. I will expect forecasted completion
dates along with BB presence.

I don't know if I have done this correctly and quite frankly, let too many
days slip by agonizing over how to approach this subject (work groups) but
we must get going so this e-mail is to do that.

Finally, it is primarily up to Delegates and TLCA members to fill these
teams. Elected Board Members have identified roles in this association for
day to day business and these team efforts, while much needed, are above and
beyond any call to duty. &nbsp:Do not simply expect someone else to get this work
done, you must look to yourself to decide where you will work to support the
association. I encourage you to sign on with the tougher teams and make a
personal commitment to expend the time and resources necessary. E-mail the
referenced Contact to note your participation. The teams will call for
input of comments soon.

Our Association is only a good as our Members, our board and us. Lets prove
to ourselves that this truly is a great association to belong to, work in
support of and be proud of, by stepping up to the plate and answering the

Many thanks!

Tony Twiddy
'have processes in place which will nurture a sustained period of growth'
What can I do to help?

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