bylaws

nuclearlemon

not an addict
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here ya go...submitted for your approval

HORSETOOTH FOURWHEELERS


REVISED February 2006

ARTICLE I – NAME
The name of this club shall be Horsetooth Four Wheelers.


ARTICLE II – PURPOSE
The purpose of this club as organized are:
1. Social
2. To explore, maintain, preserve and enjoy, with our fellow club members the inaccessible portions of our state.
3. To be readily available, when called upon, to help in emergencies where our 4 wheel drive vehicles and personnel are needed.
4. To support the Toyota Land Cruiser Association, Inc.
5. To support the Colorado Association of Four Wheel Drive Clubs, Inc.
This club shall operate without profit, shall be nonpartisan and nonsectarian.


ARTICLE III – MEMBERSHIP

Section 1 – VOTING MEMBERS: Persons seeking membership in this club as regular voting members must meet the following requirements:
1. Own a Toyota four wheel drive with a selectable transfer case.
2. Be a legally licensed driver and at least 18 years of age.
3. Participate in club functions as follows;
a. Attend at lease two club sponsored functions per year.
b. Attend two club general meetings.
Exceptions: Vehicle club functions may be substituted by non-driving functions.
4. Must agree to join the Toyota Land Cruiser Association, Inc.
5. Must show proof of adequate liability insurance.
6. Submit $40 membership fee with completion of application form.
The above requirements must be met within a one-year period.
The prospective regular member will become eligible for vote upon completion of the requirements not later than the club meeting prior to the next general meeting.

Section 2 –ASSOCIATE MEMBERS: By nomination of the Board of Directors and by Majority vote of the membership, any suitable person or business may be elected to Associate Membership in the club, shall pay half the full dues as regular members, shall not be entitled to vote, and shall not be entitled to hold any office in the club.
Exception: For 2006, dues for Associate Membership will be $25.

Section 3 – DUES: The yearly dues of each vehicle member and associate member of the club shall be set by the club and payable at the January regular meeting of that year or such date as designated by the Board of Directors.
Dues must be paid within 30 days of the due date. Members not paying dues by the end of 60 days will be dropped from the mailing list. Members not paying dues by the end of 90 days will be dropped from the roster and can only be reinstated by making a written or personal request to the BOD and paying a $10 late fee along with regular dues.
Dues for new members are due the day they join the club and are payable within 30 days of that date. Members joining after June 30th of that year will only be required to pay half the regular full dues.

Section 4 – Upon sale of a vehicle, all members must remove all club decals and emblems from the vehicle. Any member leaving this club under unfavorable conditions shall return all evidence of their club membership.

Section 5 – A member may be dropped from the rolls of this club due to non-participation by a unanimous vote of the entire Board of Directors. Reinstatement can be made by a two-thirds vote of the General Membership or by completing membership requirements as any other member. Non-participation shall be defined as not attending at least two club functions and two general meetings over a twelve-month period.


ARTICLE IV – MEETINGS

Section 1 – MONTHLY MEETINGS: Monthly meetings of the club shall be held at such time as place as selected by the Board of Directors. Changes to the time and place of the monthly meeting shall not be made unless notice is given to the general members not less than one month before such action is taken.
At the Monthly Meeting, the order of business shall be:
1. Minutes of the previous meeting
2. Reports of the Officers and BOD
3. New business
4. Old business
5. Upcoming events
6. Technical questions
7. Adjournment

Section 2 – ANNUAL MEETING: The annual meeting shall be the last meeting of each year at a date to be determined by the BOD with input from the general membership.
At the Annual Meeting, the order of business shall be:
1. Minutes of the previous meeting.
2. Reports of the officers and BOD.
3. New business
4. Old business.
5. Upcoming events
6. Technical questions
7. Accomplishments of the past year.
8. Announcements of the results of annual elections.
9. Votes on proposed bylaws changes.

Section 3 – SPECIAL MEETINGS: A special meeting of the club may be called by the BOD or whenever one-third of the voting members of the club shall make a written request to the President for the same, specifying the object of the meeting, provided that not less than 14 days notice of such special meeting shall be given to the members.

Section 4 – CONDUCT OF MEETINGS: All meetings shall be conducted according to the parliamentary laws, and open discussion from the floor on all measures shall be permitted and encouraged.

Section 5 – BOARD MEETINGS: The BOD shall meet at the direction of the club as necessary or when three or more Directors shall call for such meeting.


ARTICLE V – VOTING AND QUORUMS

Section 1 – DEFINITION OF VOTING MEMBER: Voting members are defined as having met the requirements of Article III Section 1 and are identified on a membership application as applicant or spouse of applicant.

Section 2 – WHO MAY VOTE: Only voting members may cast votes for election of officers, changes to bylaws, and formal motions made at general meetings.

Section 3 – QUORUM AT GENERAL MEETINGS: For the purpose of voting at general meetings, all voting members present shall constitute a quorum.

Section 4 – QUORUM AT BOD MEETINGS: At a meeting of the BOD, a majority of the total members of the Board shall constitute a quorum and a majority vote of the Directors present at any meeting shall prevail.


ARTICLE VI – MANAGEMENT
The management of the club shall be vested in the President, Vice President, Secretary, Treasurer, TLCA Delegate, COA4WDCI Delegate, and Land Use officer, which shall constitute the Board of Directors.
ARTICLE VII – OFFICERS AND ELECTIONS

Section 1 – The President, Vice President, Secretary, Treasurer, TLCA Delegate, COA4WDCI Delegate, and Land Use Officer and any other Directors shall be elected by vote of the club members at the last meeting (annual) of the year, for a period of one year.

Section 2 – Voting in person at the last meeting of the year elects Club officers.

Section 3 – In the event of a vacancy in any office except the President, the BOD shall appoint a member in good standing to fill the un-expired term until the next general election.

Section 4 – In the event of a vacancy in the office of President, the Vice President shall take over that office and a member in good standing shall be elected to fill the un-expired term of the Vice President until the next general election.


ARTICLE VIII – DUTIES OF OFFICERS

(A) BOARD OF DIRECTORS

Section 1 – The BOD shall have the power to manage all affairs of the club on any and all questions relating in any manner whatsoever to the club, and to make all contracts necessary for the proper transaction of all business. They shall have entire jurisdiction over all matters pertaining to the care, conduct, control, supervision, and management of the club and its finances and all appropriations shall be made by them, provided, however, that the regular membership shall have final control and direction over the affairs of the club and may, by motion, veto the decisions and actions of the Board.
Veto of any BOD action shall be by simple majority vote of all eligible voting members. A veto action can be initiated at any general meeting by motion, carried out by a majority vote of voting members present at such meeting. A notice of pending veto action shall be made to all members within five days of a veto motion. The veto vote will be carried out at the next general meeting and posted via the current club forum.

Section 2 – Any officer or member of the BOD who shall absent himself from three consecutive meetings of such Board, unless he shall offer at the next meeting an excuse for his absence that is satisfactory to the BOD, shall be deemed to have resigned as a member of said Board, and cease to be a member of the BOD.

Section 3 – The BOD shall have the following specific powers:
1. To appoint the Delegates to the different Associations of which this club may be a member of for the purpose of conferring with any Association or club with respect to any matter in which this club may be concerned.
2. To make rules for the conduct of the members of the club and for their use of the club property.
3. To suspend or expel a member for any conduct in violation of rules or behavior improper or prejudicial to the interests of the club.
4. To fix and enforce penalties for the violation of club rules.
5. To prescribe rules for the admission of strangers or guests to the privileges of the club.
6. To call special meetings of the club to consider special subjects.
7. To prescribe additional duties for any officers, in addition to those herein set forth.

(B) PRESIDENT

The President shall preside at all meetings of the club and BOD, enforce all laws and regulations of the club. The President shall perform such other duties as shall be imposed upon him by resolution of the BOD. The President shall, with the Secretary, sign all written contracts and written obligations of the club. The President shall have the power to appoint the committees whenever it becomes necessary.

(C) VICE PRESIDENT

In the absence of the President, the Vice President shall perform his duties. In the event of the death or disability of the President, the Vice President shall assume the duties of the President for the remainder of his term and the BOD shall appoint a member of the club to fill the office of the Vice President until the next general election.

(D) SECRETARY

The Secretary shall keep minutes and other official reports of the club. The Secretary shall keep records, books, documents and papers relating to the club in such a place as shall be designated by the BOD. The Secretary shall perform such other duties as may be assigned by the BOD. In the absence of both the President, and the Vice President, the Secretary shall preside.

(E) TREASURER

The Treasurer shall keep account of all monies received and deposit it in the name of the club in such bank as designated by the BOD. The Treasurer shall not pay out any money of the club except in such manner and for such purpose as shall be authorized by motion or resolution of the BOD. The Treasurer shall not be responsible for money or funds the club paid out or disbursed upon checks or vouchers therefore which have been properly signed by the Treasurer and President or Vice President. At each monthly meeting of the membership shall, by motion, approve said report and at the Annual meeting of the club, the Treasurer shall submit a detailed report of the financial condition of the club.

(F) DELEGATES

The TLCA and state association delegates shall attend the regular meetings of these associations and shall report to the membership of matters discussed or voted on at said meetings. If the delegate cannot attend a meeting and is unable to find an alternate, he shall notify the President who may appoint a temporary delegate. The Delegates shall have the authority to vote on behalf of the club and in the best interests of the club at these meetings.

(F) LAND USE COORDINATOR

The Land Use Coordinator shall organize adopt a trail runs, coordinate with the BLM and Forest Service offices on said runs and any issues pertaining to Land Use in general and shall be responsible for documenting hours committed to adopt a trail programs and turning such information over to the state association’s land use officer.


ARTICLE IX – SUSPENSION
Any member who shall fail to pay the annual dues within thirty days after the same shall become due and payable, or who shall fail to pay any indebtedness to the club within thirty days after a bill for same has been rendered, shall be suspended from all privileges of the membership.
Any member who shall conduct themselves in an irresponsible manner that, in the opinion of the BOD, is not in the best interests of the club or when such actions brings discredit upon the club, shall be subject to suspension at the discretion of the BOD. This includes exclusion from the club and forfeiture of any privileges and dues paid.


ARTICLE X – AMENDMENTS
Amendments to the bylaws may be made at the annual meeting for at a meeting called for the purpose by a two-thirds vote of all members present, provided written notice of the proposed amendments shall be submitted to the BOD and provided further, that notice of the proposed amendments shall be given to all members by the Secretary. An announcement published on the current club forum shall be considered sufficient notice of proposed amendments.
The BOD may delegate the responsibility of receiving bylaws proposals to a Bylaws Chairperson appointed by the President. The Bylaws Chairperson shall receive and screen bylaws proposals for proper wording, spelling, punctuation, etc, but shall make no judgment as to the context or validity of a proposal. The Bylaws Chairperson shall compile all proposals and submit them to the voting members no later than two weeks prior to the annual meeting.


ARTICLE XI – COMMITTEES

Section 1 – BYLAWS
As needed
Section 2 – SAFETY
As needed
Section 3 – SEARCH AND RESCUE
As needed
Section 4 – PUBLIC RELATIONS
As needed
The President shall appoint the above committee’s chairperson. The appointed chairperson shall appoint the rest of his committee, if needed, no later than the first meeting following his appointment.
Bylaws of the Horsetooth Four Wheelers
Feb. 2006
 
Joined
Jan 13, 2006
Messages
83
laws

ige
call me to set a time for a meeting for the by laws T.J ="F.J"
will be there as well #970-391-4782
frank
 
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