Event raffle prizes

[Mace]

Who decides which TLCA club events get sponsored by the TLCA??

From what I understand the TLCA recieves abuot 10% of the revenue.

Is there a specific or random decision making process that governs what the TLCA donates to the raffle? Or T-shirts, Or whatever????

[TRT2]

Any club can submit a request for Sanctioning by providing specific required items to the AVP (or EVP, one of those VPs). TLCA bases the decision on projected income and more importantly, value to TLCA members and any follow up items from prior years (did they pay 10% of proceeds and provide a final budget).

Sanctioning basically means the event can get insurance and ad space in trails, truthfully a very good service for the small 10%. Some events have tried to go on their own and usually come back once they see insurance costs and more importantly, miss the TT ad.

There are various levels of TLCA sponsorship: Hosted, Sanctioned, Open, Rally, Limited and Restricted.

TLCA has supported these events with merchandise. We usually created a Package depending on event sponsorship type, and tried to stay consistent. For instance, Sanctioned might recieve 120. in merch. Open and rally around 60, and any event at all who simply wanted to highlight TLCA would receive at least two T shirts just for asking.

This is all history now (or at least will be taking a new approach) now that TLCA does not officially do merchandise any more. The new process basically has TLCA making 10% on any item than ANC sells with our logo on it. I do not know how freebie items will work.

Hope that helps!

[Mace]

Thanks Tony, I apprecaite the answer.

That helps me understand a couple of things better.

[Hulk]

For Cruise Moab, we have a committee that works hard to put on the event. This year we have 12 people doing various tasks to make the event a success. We solicit our own raffle prizes for the event. The TLCA sanctioning does get us ads in Trails and insurance, both of which are great deals. We're proud to be supporting TLCA by sending it part of our proceeds. We donate virtually ALL of our profits every year to various land use organizations.

We apply for TLCA sanctioning every year by submitting our budget to TLCA and asking for sanctioning. There is no guarantee we'll be approved each time, of course. However, the folks who run TLCA -- the few elected officers and the many delegates from the chapters -- are almost always in favor of sponsoring new and old events, at whichever level they ask for.

It's not hard to get TLCA sponsorship. The hard part is putting on a successful event!

[ginericLC]

They bylaws and SOPs explain all of this in great detail. Check them out at www.tlca.org

The 10% deal is pennies compared to the dollars TLCA is putting out. If you were to figure actual cost TLCA loses on every event by taking 10%. Insurance and the ad space is worth more than the 10% donated. But it is a member service for the chapters hosting and members that attend.

Also, the EVPs are usually very easy to deal with. Especially for new events. You are supposed to have your budget in 6 months ahead of the event. But I can tell you when I was EVP only 2 events were ever on time and nobody was penalized or turned away. However, the dates that will screw thing up the event for you are the date Todd needs the ad and date the insurance needs to be turned in. If you don't have these two things in place in a timely manner you are screwed.

I agree with Matt. Getting TLCA to help isn't hard. The hard part is event planning and then actually following through with the plan.

Mace, If I were going to put on an event I would be giving Tony a call and I'd be giving Rising Sun a call. Dakota Cruisers and the STLCA would also be good folks to call. They've all been doing successful events for over 5 years.

[Mace]

I was not complaining, or planning on a new event. I have just heard some runblings inthe past about a lack of TLCA sponsorship and wondered what exactly weer the theories involved


Besides, we all know that everyone would avoid any run that I organized just out of spite

[ginericLC]

I think the problem is people need to ask. If you don't ask TLCA can't help. Also, it has been over a year since TLCA has secured any big raffle prizes for events like ARB certificates, tires, softtops, etc... And the two years prior to that were disappointing. There is a lot of competition to get freebies for raffles. Lots of events, rockcrawlers wanting sponsorship, etc.... I think what was found was that event coordinators had better luck going through their local people than we did going nationally. Plus when you get one set of tires and you have a dozen events how can TLCA divide it up equitablely?

[2badfjs]

quote mace: Besides, we all know that everyone would avoid any run that I organized just out of spite

it would be me,you and lowtide

[Mace]

Thanks eric.

Bad, you just need to finish your rig

Fawk, if lowertide and I were in teh same campsite everyone would leave grumbling about to many fawking movie quotes......